Asian American Federation | Grants and Contracts ...

"‹Location and Reporting:This is a hybrid role reporting to AAF's Wall Street office and will be required to be in the office two days a week. About Us:Founded in 1989, the Asian American Federation (AAF) is one of the strongest leadership voices advocating for better policies, services, and funding that lead to more justice and opportunity for Asian immigrants, one of New York City's poorest and underserved communities. As an umbrella leadership organization, we represent 70 community-based organizations serving 1.5 million Asian New Yorkers, the fastest-growing population in the city.About the Opportunity:The Grants & Contracts Manager will oversee grants and contracts administration for the organization and is responsible for managing AAF's contracts with city and state agencies, as well as grant awards from private funders. The G&C Manager will also ensure the execution of and compliance requirements associated with city and state contracts, as well as foundation and corporate grant awards. In addition, the Manager will manage one direct report.The ideal candidate for this role is a humble, detail-oriented, seasoned contracts manager who has a passion for process improvement. This individual will enjoy the day-to-day details and consistency provided by intricate, fast-paced, and process-oriented work. The candidate must be a self-starter who moves with a sense of urgency and is able to manage up, down, and laterally. They will also have at least four years of experience navigating the government contracting process, including working with financial reports and budgeting, managing contractgrant expense tracking, and reporting processes.What You'll Do:Reporting to the Deputy Director, and working closely with the Finance and various program teams, the G&C Manager will be responsible for, but not exclusive to: Contracts Administration & Management Streamline and manage the execution of multiple city and state contracts, working with the Finance and various programs teams to ensure the timely expenditures and submission of budget modifications, as needed, throughout the fiscal yearOversee and administer the sub-granting process for AAF's nearly 100 subgrantees, ensuring the timely completion of MOUs, work scopes, and budgets associated with multiple large grants and contractsOversee all aspects of government contract site visits and audits, preparing requested documentation ahead of time and serving as a point person for all communicationsOversee the timely close-out, renewal, or extension for all AAF's grants and contracts, particularly for sub-granted awardsCommunications & Relationship Management Develop and improve an internal and external communications process to ensure the timely submission of financial and deliverables reports for reimbursement and successful execution of grant and contract requirementsCreate and deliver trainings for AAF's subgrantees to familiarize them with award guidelines and reporting requirements with each new funding cycle, including trainings on AAF's grants and contracts management system to submit their reportingServe as an internal and external expert for AAF's grants and contracts management system to support grants and contracts reporting for AAF's awards, as well as subgrantees' submissionsWork in partnership with the Programs team to support member and partner engagement and support effortsData Analysis & Reporting Prepare and lead the process for state contract narrative and quantitative reportingWork with program leads to prepare and review deliverable reports for grants and contracts Analyze subgrantee data to make recommendations for improving the sub-granting process and AAF's membership engagement and support strategyRequirements:Bachelor's degree requiredA minimum of 4-6 years of relevant experience with program management andor grants and contracts administration, including the management of financial reportsAll new hires must be vaccinated and must stay up-to-date with COVID-19 vaccines unless they have been granted a reasonable accommodation for religion or disability. If you are offered a position with AAF, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by AAFPreferences:Experience with New York State and City contractsAn understanding of financial principles and basic QuickBooks knowledgeIntermediate familiarity with document, relationship, and project management platforms like Google Drive, CRMs, Asana, pensation & Benefits:Salary range is between $87,000 - $90,000 per year, commensurate with experience. Comprehensive benefits package includes generous paid time off, health, dental, vision, and life insurance, as well as a 403(b) plan.To uphold organizational parity and pay equity, AAF will use a non-negotiable salary structure that takes into consideration the entire breadth of a candidate's experience, employment, and education to arrive at their base salary. The Asian American Federation is an Equal Opportunity Employer."‹

Created: 2025-01-01