Confidential Investment Bank | Administrative Manager &...

Job Title: Administrative Manager & Executive AssistantLocation: New York, NY (Office near Grand Central)Work Model: HybridCompany Overview:An Investment Banking firm is seeking an experienced Administrative Manager for its New York office. This role involves managing a team of administrative staff as well as supporting four Executives (Managing DirectorsDirectors) as their Executive Assistant. The position offers a dynamic, fast-paced work environment requiring excellent organizational skills, professionalism, and leadership ability.Role Overview:The Administrative Manager will oversee a team of up to seven administrative staff members and provide executive-level support to four high-ranking leaders. The successful candidate will handle responsibilities such as managing calendars, travel coordination, meeting logistics, training and mentoring team members, and ensuring smooth office operations. The role requires a confident, proactive individual who thrives under pressure and can prioritize multiple, competing tasks.Key Responsibilities:Management of Administrative Team: Supervise a team of up to 7 administrative professionals, providing mentorship, training, and performance feedback.Executive Assistance: Manage and support four executives, including managing calendars, organizing meetings, coordinating travel, and preparing expense reports.Meeting Coordination: Oversee internal and external meetings, ensuring timely, efficient scheduling, logistical coordination, and follow-up.Travel Coordination: Arrange domestic and international travel, understanding each executive's preferences and business requirements.Expense Reporting: Prepare and resolve discrepancies in monthly expense munication Screening: Prioritize and manage incoming communications, routing information as needed with professionalism.CRM & Contact Management: Keep executive contact information updated in Outlook and CRM systems.Confidentiality: Ensure the confidentiality of sensitive information related to clients and the firm.Desired Skills and Qualifications:Experience: 15+ years as an Administrative Assistant, preferably in Financial Services, Consulting, Law, or Advisory sectors. 3-5 years in administrative management.Technical Skills: Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).Organizational Skills: Highly organized with excellent attention to detail, accuracy, and munication Skills: Strong verbal and written communication skills.Proactive: Self-motivated and capable of anticipating the needs of executives.Prioritization: Ability to handle competing demands and prioritize effectively under pressure.Problem-Solving: Ability to adapt to changes and unexpected events.Discretion and Integrity: Handles confidential information with integrity.Team Collaboration: Ability to work independently and as part of a team, with a positive and enthusiastic approach.Professionalism: A high degree of professionalism, reliability, and the ability to remain composed under pressure.References: Excellent professional references are pensation:Salary: $95,000 - $100,000 base salaryBonus: Discretionary bonus based on performanceThis position is ideal for someone who thrives in a fast-paced, high-stakes environment and has the experience and leadership ability to manage a team while supporting senior executives. If you are organized, proactive, and ready to take on a managerial role, we encourage you to apply.

Created: 2025-01-01