Gravity Staffing, Inc. | Executive Assistant
Gravity Staffing, Inc. - new york city, NY
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The NYC office (meatpacking district) of a private investment firm is looking for an Executive Assistant who is a NY Notary to join their team. This is a fully in-office position, and the hours are 8:30-6. It's working with a great team, at a great company for execellent pay and benefits!RESPONSIBILITIESMaintaining and managing calendars utilizing Microsoft Outlook;Arranging all domestic and international travel for executives including flights, hotels, required travel visas, car rentals, and car services through the Amex travel desk;Answering all phone calls and taking messages in a professional manner;Coordinating internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation (presentations, agendas and any other required documents);Creating, maintaining, and editing documents, spreadsheets and presentations;Processing expense reports in Concur ensuring compliance with the Travel & Expense Policy;Distributing daily mail to appropriate team members;Tracking team PTO and Sick days;Assisting with notarization of documents;Act as a back up to the Office Receptionist & Office Manager - tasks include supporting executives, sitting at reception, handling all reception and office management duties, etc; Handling Ad-hoc assignments as requested.QUALIFICATIONSNY State Notary;Minimum 8 years of senior level admin experience;Bachelor's DegreeStrong organizational skills and attention to detailProficiency in Word, PowerPoint, and ExcelExperience with International Travel, particularly in the Middle East, Europe & AsiaExcellent research, writing, and communication skillsImpeccable time management, organizational and interpersonal skills;Resourceful, well organized, highly dependable, efficient and detail oriented;Hands-on problem solver;Must be able to handle confidential information with the appropriate level of discretion;Ability to work in a team environment;
Created: 2025-01-01