Glocap | Administrative Assistant

Our client, a 1.0bn Hedge Fund, is in search of an Administrative Assistant to support the team and ensure the office runs smoothly. The ideal candidate will be proactive, highly organized and a team player. A "˜can-do' attitude is a must!Job DetailsCOMPANY: 1.0bn Hedge FundPOSTION: Administrative AssistantLOCATION: Midtown Manhattan, NY - 4 days a week in the office (WFH Friday)HOURS: 9:00 am-5:00 pm with flexibility for OTCOMPENSATION: 115k-130k DOE + eligibility for discretionary bonus and benefits3 weeks vacation, 20 days a year can WFHBachelor's Degree RequiredResponsibilities Executive Assistant to the Founder & COO- Arrange travel, conference attendance- Provide calendar management- Prepare and submit corporate credit cards and personal expense reimbursementsBusiness Development & Marketing support to COO- Manage and update allocator database- Run CRM reports, assist with Allocator prioritization- Prepare and update marketing collateral pieces and reporting of returns to service providers and allocators- Update and coordinate on compliance and finance-Prepare PowerPoint Presentations for the clients, Administrative Officer with responsibility to:- Schedule meetings and provide calendar management, including domestic and international travel arrangements- Coordinate and assist in managing relationships with outside vendors and building management- Manage the office, including ordering and maintaining supplies, new hire on-boarding, coordinate with the building's management team and front desk- Oversee reception activities; meet and greet guests in a professional manner, ensure office is ready to receive all guests (cleanliness, water and coffee availability), provide phone coverage,- Assist the CCO with the management of technology and cyber service providers- Plan eventsengagements, which may include offsite planningQualifications- Bachelor's degree required- Prefer 2 to 3 years of experience and has worked in Finance and Marketing (preferably at a hedge fund)- Advanced CRM experience, preferably with Backstop- Advanced Microsoft Office Skills (Word, Excel, PowerPoint, and Outlook)- Able to work independently and in small teams- Attention to detail, with accurate work product produced in timely manner- Goal driven professional.- Able to research resources, troubleshoot, solve problems and seek guidance in prioritizing work- Calm and poised, and comfortable in a dynamic, fast-changing environment- Ambitious and looking to advance career.- Must be willing to submit to a background check

Created: 2025-01-01