AGG Legal Staffing | Litigation Assistant

Litigation assistants are an integral part of our litigation teams. They are responsible for providing support to attorneys, paralegals and trial fellows. Duties include assisting attorneys with all aspects of litigation, including preparation of pleadings, discovery, court filings (state and federal) and file maintenance. Must be proficient to advanced user of Microsoft Word, Excel, PowerPoint and Outlook. Knowledge of iManage (or other similar document management system) is a plus.Job FunctionsResponsible for draftingeditingproofreading of forms, documents and correspondenceMark tables of authorities and tables of content; e-file on the various ECF and other filing platformsContact court clerks re local rules and prepare courtesy copies when neededPrepare hearing and exhibit binders for attorneysCoordinate travel arrangements and process expense reimbursement requestsPerform time and data entry as well as general file management according to the standards required by the firmManage multiple calendars, including heavy scheduling of meetings, hearings and conference callsOrganize meetings, events and trial logistics; order court reporters and audio-visual equipmentEnsure documents are sent to docketing in a timely mannerConduct all aspects of the job with an appropriate level of confidentiality and sensitivity to client and firm dataReview prebills, monitor due dates for client invoicesOther tasks as needed as assigned by office manager, paralegals, or attorneysRequirements5+ years of complex civil litigation experience as a legal secretary or as an administrative assistant in a law firm or legal department, High school diploma or GED certificate; Associates or Bachelor's degree preferredExperience e-filing on various platforms and knowledge of Federal and State rulesAbility to travel to, and provide support at, off-site trials and arbitrationAdditional hours (including overtime) will be required on occasionThe successful candidate must have excellent communication and interpersonal skills.Ability to work in a team environment and maintain a positive attitude and calm demeanor is crucialStrong computer skills and attention to detail is necessaryExcellent time management skills. Must effectively prioritize workprojects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requestsMotivated, self-directed individual with ability to anticipate and resolve issues and work with little to no supervisionPhysical RequirementsRegularly sit for regular lengths of timeOccasionally lift andor move up to 30 pounds; and for extended periods of time, read a computer screen and enter data and information with a keyboardThe statements contained in this job description are not necessarily all-inclusive; additional duties may be assigned and requirements may vary from time to timeRole is sensitive. Passing appropriate background checks with insurance carriers is required

Created: 2025-01-11