Clarity Recruiting | Executive Assistant

Duties and Responsibilities: Provide day-to-day administrative support to the senior members of the team, including scheduling, contact management, correspondence and travel booking 1. Administrative Tasks Responsible for calendar coordination - ensure calendar is up to date and contains all relevant information Correspondence on behalf of manager, drafting and editing lettersmemos Phone coverage when manager is unavailable, tracking messages and follow up Maintenance of all files Responsible for tracking expenses, creation of expense reports and coordination Manage contacts and correspondence Initial reviewsort of all mail Ad hoc Support for the broad team which includes staff members in multiple locations Provide back-up administrative assistance to other managers as required 2. Meeting Coordination Schedule, arrange and facilitate meetings (sometimes within different time zones) Ensure complete preparation for all meetings including researching and writing briefings, coordinating materials and communicating with attendees Track and ensure follow up from all meetings and events 3. Travel Coordination Responsible for all domestic and international travel arrangements, including flights, ground transportation, hotels, visa coordination, etc Skills & Educational Requirements: Bachelor's degree preferred A minimum of 5 years of experience as an Administrative Assistant supporting a senior manager andor as an Executive Assistant, in a fast-paced environment Experience working in a Front Office Finance environment of a public equities focused fund a plus Excellent organizational and time management skills Excellent attention to detail and accuracy Discretion and experience handling sensitiveconfidential information is a must Ability to effectively managecoordinate simultaneous projects, and successfully prioritize multiple tasks with sound judgment Outstanding interpersonal and communication skills, both verbal and written, and the demonstrated ability to effectively interface with colleagues and clients Ability to work in a team environment and the ability to interact with management and business personnel Resourceful, motivated, efficient, proactive and customer service oriented Ability to protect confidential and proprietary information of the company and previous experience handling sensitiveconfidential information is a must Ability to perform and adapt under pressure Experience using Apple products (iPhone, iPad, Mac laptops, etc.) and good overall computer skills Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint) Proficiency in Silo, Good, LastPass

Created: 2025-01-01