e-Frontiers | Office Assistant | new york city, ny

Job Title: Construction Administrative Assistant | Millwork Location: Westchester, NY Company Overview: The client is a well-established Millwork Contractor specializing in delivering high-quality flooring solutions for commercial and residential projects across NYC. We take pride in our commitment to excellence and customer satisfaction. Previous Construction knowledge is preferred. Responsibilities: The Construction Administration Assistant is responsible for performing support activities both clerical and technical in nature as required to assist personnel on various construction projects. An example of some of the duties involved are creating lists and populating them, printing documents, and assembling manuals, preparing data sheets, compiling document packages, and other activities of a similar nature which may be required from time to time. Duties will include but are not limited to: Filing electronic and hard copy Track change orders, RFIs and submittal packages Assisting Accounts Payable / Receivable Development and maintenance of technical lists such as phone/email lists, project related forms and others Writing letters and emails, developing, and maintaining data sheets Develop and maintain meeting and activity schedules for project personnel Preparation of documents, manuals, and information packages Prepare correspondence, presentations and/or reports Scan and copy documents Setting up meetings Learning to set up and run video/phone conferences Knowledge and skills relevant to a Construction office performing technical tasks and/or assisting with technical and general tasks Computer proficiency including Word and Excel as a minimum Detail oriented, meticulous, results driven, able to work semi-independently, ability to work well in a construction office environment Qualifications: High School degree, additional training is a plus, specifically in computer/software Associate's degree or more is desirable in construction or construction engineering related fields Minimum of 1+ years related experience preferred but considered a motivated beginner Knowledge of accounting / invoicing is a plus Effective computer skills Communication skills, both verbally and in writing, to enable clear and effective interaction with superiors, colleagues, and individuals inside and outside the Company Effective analytical and problem-solving skills Proven ability to multi-task and work productively in a high-volume environment

Created: 2024-11-27