Phaxis | Hybrid Executive Assistant at Leading ...

HYBRID EXECUTIVE ASSISTANT AT LEADING RESEARCH ENABLEMENT PLATFORM/COMPANY Base Salary is $80K to $140K (based upon candidate and experience) Year-end Bonus and Excellent Benefits Successful, established, leading research enablement platform/company is looking for an experienced clerical/executive support professional to join its Team as an Executive Assistant providing high-level administrative support to their CEO and Other Executives . The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial and fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. This person will report directly to the CEO. Working Onsite Three to Four (3-4) Days per Week in Office (actual days, etc. TBA). QUALIFICATIONS AND SKILLS Bachelor's Degree highly preferred. Two Plus (2+) years of Relevant Experience required. Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Ability to communicate effectively and professionally. Flexible hours as dictated by the needs of business for projects and meetings. Must be NYC-based as you "might" be "on call" at times. DUTIES AND RESPONSIBILITIES Manage sensitive matters with a high level of confidentiality. Manage CEO's daily calendar of meetings and events. Work closely with CFO, Director of HR, Facilities Management and Personal Assistant to CEO; will act as back-up to PA and provide lateral support as/where needed. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization. Arrange travel and accommodations for executive. Welcome the Executive's guests by greeting them, in person or on the phone, answering or directing inquiries. Ability to function well in a high-paced environment; performs additional duties as assigned by executives. Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with. Use discretion, confidentiality, and good judgment to handle C-Level matters. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment. Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance. Organize complex calendars and schedules, resolving any scheduling issues. Prepare expense reports on a regular basis. JD #

Created: 2024-11-26