Monmouth County Vocational School District | ...

Position Type: Non-Certificated Support Services/Accounts Payable/Bookkeeper Date Posted: 8/21/2024 Location: Administrative Office Date Available: 10/14/2024 Closing Date: Until filled Full Time 12 Month Position October 14, 2024 opening Administrative Office, Freehold, NJ Qualifications : Knowledge of Systems 3000 preferred. Accounts payable, double entry bookkeeping and experience with Excel spreadsheets is desirable. Ability to prepare financial reports and reconcile bank accounts. District Job Description QUALIFICATIONS: 1. High school diploma with equivalent accounting experience 2. Complete working knowledge of computer accounting software package as used in a school business office with a minimum of two years related work experience 3. Excellent Microsoft Word and Excel experience 4. Detail and deadline oriented; demonstrated organizational, communication and interpersonal skills 5. Knowledge of standard practices relating to accounting and business operations 6. Must be able to deal with large work volume with high degree of accuracy and attention to detail 7. Capable of prioritizing and managing multiple job responsibilities simultaneously, and following through on issues in a timely manner 8. Ability to keep confidentiality 9. Required criminal history check and proof of U.S. citizenship or legal resident alien status REPORTS TO: Business Administrator PERFORMANCE RESPONSIBILITIES: 1. Accounts Payable Functions Records detail of District financial transactions into the District's financial accounting system, Systems 3000. Creates and reviews requisitions/purchase orders for approval process and mail to vendors. Matches packing slips, verifies proof of delivery, ensures correct pricing and processes payments. Processes payment of invoices within a timely manner in accordance with payment terms. Prints and verifies check amounts are consistent with POs and invoices and mails checks to vendors. Sets up vendor accounts and reconciles statements. Researches and resolves accounts payable issues, including identifying invoices that are overdue or have not been received, obtaining credits/refund payments from vendors, tracking item back-orders, etc. Prepares and maintains monthly blanket purchase orders for all the District's: Utilities: gas, electric, cable, water & sewer, cell phones, telephone land and fax lines Curricular bus trips Copier machines leases Food services, cosmetology, LPN and PCA departments linen/towel services Miscellaneous reoccurring monthly services (i.e. trailer storage container rentals, dumpsters, grease trap cleanings, pest services, etc.) Accounts Payable Functions (continued) District-wide fuel/gas charges: reconciles, processes and pays in a timely manner. Maintenance personnel's Lowes receipts: reviews for accuracy, obtains appropriate approvals, creates PO and processes payments in a timely manner. Process incoming and outgoing mail for A/P. 2. Record Preparation Prepares financial reports as required by the Board of Education, the Business Administrator, State and Federal agencies and other authorized entities. 3. Filing Maintains a regular filing system of all correspondence and source documents which substantiate the District financial transactions. 4. Correspondence and Telephone Interfaces and maintains written and verbal contact with staff members, vendors and governmental representatives who require information concerning the District financial transactions. Receives, researches and resolves a variety of routine internal and external inquiries concerning account status. 5. Audit Preparation Maintains data in the accounting system so as to be available for the annual audit. Assist accountants in gathering all audit related documents. 6. Fixed Assets Assigns fix assets numbers to all equipment that costs $2,000 and sends to schools to affix to the item(s). Enters all related information in Systems 3000. 7. Other Duties Analyzes processing for possible improvements or issues, proactively identifies and proposes solutions to Business Administrator. Performs other duties as may be assigned by the Business Administrator. TERMS OF EMPLOYMENT: Twelve months. Salary to be established by the Board of Education. EVALUATION: Performance of this job will be evaluated in accordance with the Board's policy on evaluation of non-certificated staff.

Created: 2024-11-26