E-Frontiers | Office Assistant | new york city, ny

Job Title: Construction Administrative Assistant | Millwork Location: Westchester, NY Company Overview:The client is a well-established Millwork Contractor specializing in delivering high-quality flooring solutions for commercial and residential projects across NYC. We take pride in our commitment to excellence and customer satisfaction. Previous Construction knowledge is preferred. Responsibilities: The Construction Administration Assistant is responsible for performing support activities both clerical and technical in nature as required to assist personnel on various construction projects. An example of some of the duties involved are creating lists and populating them, printing documents, and assembling manuals, preparing data sheets, compiling document packages, and other activities of a similar nature which may be required from time to time.Duties will include but are not limited to:Filing - electronic and hard copyTrack change orders, RFI's and submittal packagesAssisting Accounts Payable ReceivableDevelopment and maintenance of technical lists such as phoneemail lists, project related forms and othersWriting letters and emails, developing, and maintaining data sheetsDevelop and maintain meeting and activity schedules for project personnelPreparation of documents, manuals, and information packagesPrepare correspondence, presentations andor reportsScan and copy documentsSetting up meetingsLearning to set up and run videophone conferencesKnowledge and skills relevant to a Construction office performing technical tasks andor assisting with technical and general tasksComputer proficiency including Word and Excel as a minimumDetail oriented, meticulous, results driven, able to work semi-independently, ability to work well in a construction office environmentQualifications: High School degree, additional training is a plus, specifically in computersoftwareAssociate's degree or more is desirable in construction or construction engineering related fieldsMinimum of 1+ years related experience preferred but considered a motivated beginnerKnowledge of accounting invoicing is a plusEffective computer skillsCommunication skills, both verbally and in writing, to enable clear and effective interaction with superiors, colleagues, and individuals inside and outside the CompanyEffective analytical and problem-solving skillsProven ability to multi-task and work productively in a high-volume environment

Created: 2024-11-25