Office Administrator (Bilingual)

About the JobWe are looking to add a Bilingual Construction Field Administrator to our Phoenix, AZ team. An excellent candidate for this role is a dynamic, reliable people person who thrives in a fast-paced environment, able to learn new tasks quickly, maintains strong attention to detail looking to develop a career. The ideal applicant will have 3+ years in construction. Fluency in readingwritingspeaking both English & Spanish is a requirementEstablished in 1968, Cherry Coatings is one of the largest commercial paint contractors in the country. We are a family-owned business that provides architectural, industrial, and maintenance coating services for some of the most recognizable facilities in Texas, Arizona, Tennessee, and beyond. Our strong emphasis on high-quality service and client satisfaction has made us the select partner for general contractors, property management firms, and facility managers.CHERRY COATINGS is an innovator and pioneer in advanced techniques for a wide variety of commercial projects. Specializing in Architectural Coatings, Shop Coatings, and Floor Coatings, we are committed to delivering beyond expectations.Responsibilities:Communicate with Field as assigned.Hiring Process- Interview candidates, call the Operations Manager with any questions (verify documentation, add to employee tracker and timekeeper, rate the employee, provide job site address, and foreman phone number.Previouscurrent updates on employee tracker (orientations and badging).Answer basic field questions same day (calls asking for profit sharing, 401K, missing time, update information on their applications, the process to order material and equipment, etc.)Keep track of the vacation days (for painters, foreman, and FM) and ensure that the foreman gets paid for vacation; keep payroll contact informed.Additional as Needed Responsibilities:Schedule orientations (safety, Osha 30 Hrs., scissors lift, etc.)Badging process (consent forms, vaccines, and drug testing).Time Keeper app downloads and device approvals.Time Keeper approvals corrections (back-up only).Provide requested forms from or for the field.Coordinate with the clinics in case of an accident. Have the first injury report from the field and keep the OM informed.Keep an updated list of job addresses.Have an updated list of employees that have done the badgingPlan and serve attendees of some meetings (buy food and drinks with the help of the field assistant).Supportfill in as backup for all purchase orders or other office help.Requirements:Bilingual SpanishEnglish Required.Experience in ConstructionPaint 4+ years, 3 years office environment preferred.High School Diploma preferred; equivalent experience considered.Able to process High-Volume data with accuracy.Flexible Schedule, punctual, and able to work 7-4:30Computer savvy with working knowledge of Microsoft Office, and Excel required; iPad.Solid math and numerical skills.Ability to use standard office equipment.Outstanding organizational and time management skills.Excellent written & oral communication abilities with an aptitude for problem-solving.Professional appearance.Dynamic personality.Strong work history & reliable transportation.

Created: 2024-11-24