Administrative Specialist

Job Title: Administrative Specialist Job Description Our client is seeking a dynamic new member for our top-notch team of administrative professionals in the Charlotte, NC office. We partner with our engineering professionals to make great things possible. Because we support all engineering disciplines, our work is varied, challenging, and rewarding. We are passionate about what we do and take personal responsibility to see things through. If you have advanced word processing skills and are a hands-on team player, capable of successfully multi-tasking in a fast-paced environment under tight deadlines, we look forward to meeting you. Responsibilities Key, edit, and compile complex project-related documents such as construction specifications, technical reports, and memos. Coordinate production, distribution, and tracking of design and construction documents including plans and specifications, contractor submittals, meeting notes, and correspondence. Type, revise, and combine materials such as correspondence, reports, spreadsheets, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, or previous versions. Ensure deliverables are clear, concise, well-organized, and accurate. Ensure compliance with corporate branding and template standards as well as client standards and expectations. Monitor, track, and file large amounts of project documentation in accordance with project filing structure and corporate policies. Provide general office support including assistance with reception coverage, greeting employees and visitors, answering and directing phone calls, and miscellaneous tasks/projects as requested. Work under minimal supervision and meet compressed deadlines. Maintain a professional approach and commitment to being an engaged team member and an active participant of our employee-owned culture. Essential Skills Advanced MS Word and Excel skills. Proficiency with PDF creation software (Bluebeam or Adobe Acrobat). Proficiency with Adobe Creative Suite software. Experience with VisiSpecs, SpecsIntact, or similar software. Exceptionally well-organized and detail-oriented. Committed to excellence in professionalism and customer service. Additional Skills & Qualifications High school diploma or equivalent required; AS/BS in related field preferred. Minimum three years of experience. Prior experience in construction or A/E industry preferred but not required. Work Environment This role offers a long-term opportunity within a great international organization with room for growth. The work environment is fast-paced, requiring the ability to multi-task under tight deadlines. The position involves advanced use of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. The office supports all engineering disciplines, and the tasks are varied and rewarding. Professionalism and commitment to customer service are essential. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

Created: 2024-11-24