Payroll Specialist

ABOUT DIBBLE Founded in 1962, we provide a full range of civil engineering services to public and private sector clients across Arizona, Colorado, and the Southwestern United States. Our broad market expertise offers the ability to deliver complete engineering solutions from concept to closeout. Our business is built on honesty, ethics, accountability, quality, and service. Our people-focused culture is important, and we consider our employees to be our greatest asset. This culture is why we have so many long-term employees that have been with our firm between 15 and 35 years. Our employees enjoy an industry-leading benefits program , the ability to balance their home and work life, opportunities for growth and development, company activities, and various opportunities to give back through community service. Dibble employs the industry's finest engineers, designers, and planners, providing expertise and valued resources for municipalities, private clients, federal, state, and local agencies. Dibble is looking for a skillful and highly motivated Payroll Specialist to join our Accounting and Finance Team. This is an opportunity for you to join our fine group of respected professionals. Summary The Payroll Specialist performs a variety of payroll administrative support functions for the processing of a bi-weekly, multi-state payroll and accounts payable. The position provides customer service to internal and external entities and assists in the audit of timesheets, benefits related items for employees. Vendor set-up, maintenance and processing of accounts payable. Requirements Payroll Reviews and inputs Federal and State tax and employee direct deposit information and changes Respond to payroll-related requests for information from internal departments, employees, and outside entities Audit bi-weekly timesheets, make necessary corrections, and prepare queries to review for completeness, accuracy, and adherence to company policy Process timesheet input in the payroll software to generate checks, direct deposits, and reports Analyze various reports to ensure accuracy and completeness of payroll; make manual adjustments as needed Complete bi-weekly, multi-state payroll processing in the payroll software by submission cut-off time dictated by 3rd party payroll service provider Reconcile and transmit files for retirement plans and garnishments Conduct research and remains current on Federal and State payroll tax laws and other applicable laws affecting payroll administration Prepare PCORI and 1095C annual reporting Seek innovative ways to streamline and improve workflow processes Support other staff members by helping with workloads Communicate and coordinate with Human Resources regarding new hire paperwork, benefits, leave accruals and separations as needed Maintain confidentiality of personnel and payroll records and reports Assist with special projects, system testing and implementation Assistance with data collection and responses for annual worker's compensation audit Accounts Payable Audit employee expense reports in a timely manner for inclusion in payroll processing and month-end billings Vendor setup and maintenance in accounting system Coding of invoices and accounts payable voucher entry Processing of weekly accounts payable and sub-consultant payment runs Coordination and preparation of 1099s Other administrative duties as assigned Note: Nothing in this role description restricts management's right to assign or reassign duties and responsibilities to this role at any time. Knowledge, Skills, and Abilities Knowledge of payroll principles and practices, accounts payable and general ledger Proven ability to manage confidential information with discretion Effective and professional oral and written communication Analytical, problem-solving, and organizational skills Ability to work independently as well as being an effective team player Ability to work independently within tight deadlines in an organized manner Ability to process work with accuracy and attention to detail Punctual and dependable Client service driven with a "can do" attitude A strong commitment to the Values of the Company Education and Experience Associate degree in Accounting, Business Administration, Finance or related field Minimum of 3 years' experience processing full-cycle payroll, working with automated timesheet software, daily payroll operations, and providing internal and external customer service Experience in the A/E/C industry or professional services organization highly preferred Experience with enterprise/project management software tools (Deltek VantagePoint) preferred Proficiency in MS Office with advanced proficiency in Excel Accounting software proficiency Other Requirements Must have a valid Arizona driver's license or be able to obtain a valid Arizona driver's license within 3 months of the start date. LOCATION: This opportunity is in our Phoenix office location COMPENSATION: Salary depends on level of skills and experience READY TO JOIN OUR ENGINEERING TEAM? If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you! Dibble is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Created: 2024-11-24