Lease Administrator
Dutch Bros. - scottsdale, AZ
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It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time. Position Overview The Lease Administrator is responsible for lease administration and property management functions, including timely and accurate lease management tracking, documentation and reporting, grand opening traffic plans, work with landlords and co-tenants for all site matters, and proper cataloging and storage of critical communications and documents. Lastly, this position will assist the Asset Manager with lease renewals and negotiations, conducting analyses, developing strategies, and documenting the progress to resolution or desired outcomes. Location and Office Requirements This position is located in the Greater Phoenix Area and is required to be in the office 4 days per week (Mon-Thurs). Job Qualifications Associates Degree in a related field, or 2 years of experience managing a real estate and lease portfolio, required 2 additional years of lease negotiation and management experience, required Dutch Bros. experience preferred Skills Lease Agreements Negotiation Documentation Reporting Strategy Development Contract Renewals Ad Hoc Reporting Key Result Areas (KRAs) Manage lease administration data, information, and workflow to ensure that critical dates are acted upon in a timely manner, and lease administration activity and critical communications are properly documented in both soft and hard files: For both new and existing sites, maintain lease administration system and associated files in an accurate and organized manner according to company standard Ensure all prescribed lease information is accurate and current in applicable systems and files Oversee process for new leases recording and critical date changes into the lease administration system and ensure that all relevant terms and conditions are properly abstracted and updated in accordance with the documented process Maintain, prepare, and distribute periodic standard and ad hoc reporting for leadership team distribution Receive and record changes to lease renewals, including terminations, amendments, and other ancillary real estate agreements, associated files, and documents Supervise process and assist with negotiating new agreements or renewals for retail real estate locations and create a strategy for expiring agreements to oversee critical outcomes ensuring changes are communicated to key stakeholders: Produce alert reports according to documented process including lease-related action dates and requirements, upcoming lease expirations, renewal options, and other obligations and rights Execute internal and ad hoc reporting, including asset review, reports in support of lease renewal strategy meetings Related duties as assigned Draft and analyze portfolio to ensure rate is compatible with market rates and present to leadership Negotiate additional time and rent for expiring leases or leases without determined rent Perform lease health checks Oversee Property Management's processes and systems: Oversee coordination with landlords, Legal, and Accounting to ensure that all required documentation is received and recorded, as per procedure, and that changes in rent and ancillary payments are initiated on time Demonstrate consistently high-quality customer service and documentation across the Property Management team Serve as the point person for any internal or external questions and requests regarding the Property Management team Ensure a seamless transition from new development turnover to active lease management status Work with Facilities and other teams regarding information to establish new shop vendor services in a timely manner, including thorough documentation of landlord vs. tenant responsibilities Draft Rent Commencement Certificates and coordinate with Legal and landlords for timely execution Assist with developing and maintaining information processing procedures in Lucernex, including changes to the system database as appropriate Other duties as assigned Physical Requirements Occasionally move or lift office items Must be able to work in an office environment Must be able to communicate in an effective manner to perform job duties Vision must be good or corrected in order to perform essential job duties Hearing must be good or corrected in order to have the ability to understand information to perform essential job duties Ability to read and write in English in order to process paperwork and follow up on any actions necessary Constantly operates a computer and other office productivity machinery, such as calculators, copy machines, computers, and office equipment Compensation: $65,065.47 - DOE If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!
Created: 2024-11-19