Entry Level Staff Accountant

Job Summary The Entry Level Staff Accountant has a degree in Accounting and experience with General Ledger maintenance and Accounts Receivable operations. In this role, you will be responsible for cash control, manage Workers Compensation and Liability insurance expenses and monitoring, support the accounting department, and monitor fundraising, fixed assets, and vehicle accidents. Additional responsibilities include General Ledger, checking account and financial statement reconciliation. The Staff Accountant must be adept at financial analysis, report preparation, and Microsoft Excel. Additionally, this position requires excellent communication skills, ability to work with a team, and problem-solving skills. Basic Qualifications Education/Training Associate Degree in Accounting, Bachelor's degree preferred. Experience Two years of General Ledger and Accounts Receivable experience. Nonprofit experience preferred. This position is 35 hours a week. Basic Skills Excellent written and oral communication skills Organizational and interpersonal skills; ability to multi-task and to work independently Problem solving ability Ability to classify, assemble, analyze, and prepare reports from financial data Proficiency in Excel and General Ledger Physical Requirements Bend, stoop, sit, stand, and reach Lift items weighing 50 pounds or less Satisfactory completion of post-offer pre-employment physical exam and drug test as required Equipment/Machine Operations Must maintain skills necessary to safely and efficiently operate the following equipment and machines used in the performance of this job: Computer Printer Copier Scanner Fax machine E-copy Check signer Card Scanner Various other equipment and supplies Essential Duties Maintain LOC and the operating cash account daily balance log and reconcile cash account. Run check signer for weekly A/P check run. Prepare vouchers and track expenses for Capital & Grant projects. Maintain fixed assets and depreciation schedules monthly. Maintain recurring journal entries including prepaid insurance and workers compensation expense accruals. Prepare insurance vouchers and reconcile prepaid and workers comp insurance accounts at month-end. Maintain liability insurance for changes in properties and vehicles throughout the year. Gather information and update schedules for annual insurance renewal. Maintain agency insurance claims files for automobile, property, general liability, directors, and officers. Maintain insurance records for the annual insurance renewal process for Fire Protection, Equipment for Industries and FS, Supported Living Property locations, and Fixed Assets Equipment inventory. Maintain fundraising records, including preparation of monthly journal entries regarding fundraising. Download PROMISe payment files, upload the payments into Credible, and reconcile Credible with PROMISe RA. Download RAs from PROMISe for each facility location. Monitor automatic cash deposits and prepare corresponding data for entry into General Ledger. Update Cash Flow projection worksheet with actual history. Report vehicle accidents to our insurance company. If we decide to report the accident, schedule to have the insurance estimator come out and evaluate the damage on the vehicle. Keep Accounting Specialist informed of all issues regarding vehicles. Maintain safe deposit box and list for Agency assets. Prepare journal entries including audit fees, depreciation expense, cash control, and intercompany equipment rentals and supplies. General ledger reconciliations, including fixed assets and liability insurance. Acts as the back-up for the Accounting Specialist. Other Duties Assist the Controller with various administrative tasks to support department operations as directed; may also be assigned special projects. Perform tasks which are supportive in nature to the essential functions of the job, but which may be altered or redesigned depending upon individual circumstances. Meet on-going training requirements to maintain current certifications. Standard Requirements Completion and clearance of a criminal background check and a child abuse clearance. Supports the Mission and values of Indian Creek Foundation and the program. Is knowledgeable of resident rights and ensures an atmosphere which allows for the privacy, dignity, and well-being of all individuals served in a safe, secure environment. Supports, cooperates with, and implements specific procedures and programs for: Safety, including universal precautions and safe work practices, established fire/safety plans, report and/or correct unsafe working conditions, equipment repair, and maintenance needs. Confidentiality of all data, including individuals served, employee, and operations data. Compliance with all regulatory requirements and agency policies as required by Human Resources, licensing, and funding agencies. Demonstrate knowledge and compliance with HIPAA standards. Conducts oneself in a professional manner when representing Indian Creek Foundation. Functions as a member of the Team: Cooperates and works together with all co-workers, plans and complete job duties with minimal direct supervision and appropriate judgment. Uses tactful and appropriate communications in all situations. Reports and follows up regarding reported complaints, problems, and concerns with appropriate personnel. Promotes positive public relations with individuals served, family members, other team members, and community. Completes requirements for training, acceptable attendance, dress codes including personal hygiene and other work duties as assigned. Complete all documentation to ensure compliance with all regulations and agency policies. Exhibits behavior as set forth by the Code of Conduct in performance of their duties. Completes annual compliance HIPAA training and exhibits behavior as set forth by the Code of Compliance in performance of duties. Job Location Cowpath Road - main campus Receipt and Acknowledgment I acknowledge and understand that: Receipt of the job description does not imply nor create a promise of employment, nor an employment contract of any kind, and that my employment is at-will. The job description provides a general summary of the position in which I am employed, that the contents of this job description are job requirements, and at this time, I know of no limitations which would prevent me from performing these functions. I further understand that it is my responsibility to inform my supervisor at any time that I am unable to perform these functions. Job duties, tasks, work hours and work requirements may be changed at any time. Acceptable job performance includes completion of the job responsibilities as well as compliance with the policies, procedures, rules, and regulations. I have read and understand this job description.

Created: 2024-11-19