HVAC Office Administrator

Join Our Team as an HVAC Office Administrator at ML Mettler Corp! Job Title: HVAC Office Administrator Company Name: ML Mettler Corp Salary: $33.00 - $55.00 per hour depending on experience Full Job Description ML Mettler Corp is seeking a dedicated and detail-oriented HVAC Office Administrator to manage the administrative operations of our HVAC services. This role will initially start as a part-time position (3-4 days a week) with the potential to transition into full-time based on performance and business needs. The ideal candidate will have a strong background in the HVAC industry, proficiency in QuickBooks for financial tasks, and excellent organizational skills. A CPA license is a plus and will be highly valued in this role. Who we are: ML Mettler Corp, established in 1944 by George Mettler, is a prominent commercial and residential HVAC company based in northern New Jersey. With over 75 years of experience, the company has evolved from a family operation specializing in refrigeration to a renowned provider of heating and cooling solutions. ML Mettler Corp is committed to educating customers about the importance of equipment maintenance and energy-efficient solutions, offering comprehensive services, including design, installation, maintenance, and repair of HVAC systems. The company's mission is to deliver outstanding service and high-quality solutions tailored to meet the diverse needs of their clients throughout New Jersey. Responsibilities include but are not limited to: Accounting & Bookkeeping: Manage day-to-day financial tasks using QuickBooks, including invoicing, processing payments, and tracking expenses. Administrative Support: Perform filing, maintain office records, and manage correspondence to ensure efficient office operations. HVAC Coordination: Assist in coordinating HVAC service appointments, managing technician schedules, and ensuring smooth communication between the office and field teams. Customer Service: Handle customer inquiries, provide job updates, and ensure a positive customer experience. Documentation & Reporting: Prepare financial reports and maintain accurate records of all transactions, including job orders, billing, and employee records. The ideal candidate should possess: Proven experience in office administration with a background in the HVAC industry (essential). Proficient in QuickBooks for managing accounting tasks and generating financial reports. A CPA license is a plus. Strong organizational skills, with the ability to multitask and handle multiple priorities. Excellent communication skills, both written and verbal, to interact with clients and staff. Detail-oriented with the ability to maintain accurate records and ensure compliance with company procedures. Benefits: Health Insurance Options Medical Insurance Dental Insurance Vision Insurance Paid Time Off Holidays Vacation Sick Day Career Growth Opportunities Schedule: Part-time, with the ability to start at 3-4 days per week and transition into full-time. 8-hour shift, Monday to Friday. Work Location: North Bergen, NJ and surrounding areas Why Work at ML Mettler Corp? At ML Mettler Corp, we value dedication and efficiency in managing our HVAC operations. As an HVAC Office Administrator, you'll be an essential part of a team that prioritizes high-quality service and smooth operations. If you have a background in HVAC and enjoy office management and accounting, this role is perfect for you! Apply today to join our growing company and help us maintain our reputation for excellence in HVAC services! We foster a family-like environment where every employee is valued. As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.

Created: 2024-11-19