Staff Accountant

Job Details Job Location Essex - Frazer - Frazer, PA Description The Staff Accountant is responsible for applying principles of accounting to assist with month end close, preparation of financial reports as well as processing and reconciliation of Accounts Payable, Accounts Receivable and Billing. Computes, classifies records, and verifies numerical data for use in maintaining accounting records. Responsibilities include accessing the Company's Sage ERP accounting software to process various business transactions daily. Key Roles & Responsibilities General Ledger Accounting Compiles and analyzes financial information for routine & special reports and projects. Maintains the general and subsidiary ledgers including accounts receivable control and operating expense analysis. Reviews, balances, and interprets reports, and makes corrections. Monitors compliance with generally accepted accounting principles and company procedures. Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports. Helps maintain database consistency and integrity. Conducts studies and submits recommendations for improving the organization's accounting operation. Assists with the monthly closing of the general ledger. Assists with the monthly reconciliation of all balance sheet accounts. Assists with financial statement maintenance, preparation & distribution. Prepares month end journal entries and corresponding backup documentation. Duties include maintaining the Fixed Asset subsystem. Generates and submits monthly Product Rebate reports to applicable suppliers for reimbursement Assists Controller and A/P with Sage's 'Manual Matching' process Banking & Cash Management Maintains or oversees cash book records. Duties may include ACH transaction approval, maintaining ACH profiles, bank account reconciliations, and investigating/resolving banking discrepancies. Assists AP with coding data for input to financial data processing system according to company procedures. Data entry of A/P supplier invoices including employee expense reports Periodically serve as Billing Clerk with the process of invoicing our customers on 'Direct Shipments' Share in the role of processing and mailing A/P checks to suppliers and subsequent check upload into our PNC Pinnacle website Freight Billing - reviews weekly billing for accuracy on Inbound/Outbound freight charges by maintaining an Excel spreadsheet to note 'Approved/Denied' charges from our Parent Co. Sets up new suppliers in Sage. These steps include follow-up with suppliers to: Obtain their 'Certificates of Insurance' to ensure liability limits meet company requirements Obtain their completed W-9 Form Submit Essex's bank/credit references, if requested Submit applicable State Tax Exempt Certificates Clerical/General Administrative Assists in filing A/P supplier invoices and A/R customer invoices Respond to routine emails, phone calls, etc. Make copies, print documents, mail delivery, etc. Serves as backup to the Billing Clerk in handling the printing of labels for outgoing UPS orders Periodically serve as Billing Clerk with the process of invoicing our customers on 'Direct Shipments'

Created: 2024-11-19