Accounts Payables Accountant

POSITION SUMMARY: The Accounts Payables Accountant is responsible for a wide range of financial processing functions performed by the Finance Department, including analytical review and processing of payables transactions, generation of management and financial reports, and special projects.The Accounts Payables Accountant provides support to the Finance team in the ongoing preparation, maintenance, and analysis of schedules and reports required for the Authority's semi-annual and annual audits, budgeting activities, debt service, and accounting programs. He/she performs related work as directed and serves as a backup for other members of the Finance staff accounts payable team. Essential Duties: Process payable transactions and perform related functions as needed including: Setup of new contracts and contract vendors in Great Plains Process disbursements Resolve invoice discrepancies with originating department and/or vendor Review contract invoices for compliance with contract terms (including allowable expenses, retainage, and required documentation), internal approval requirements, and g/l designation Reconcile daily processing activity to core reports, including but not limited to Payables Aging Report and Contract Status Report Identify inconsistencies and work with Finance team to resolve Submit documentation electronically to internal tracking system for financial system and reporting matters Work with team to ensure tracking system is accurately maintained on a timely basis Maintain month-end reconciliations for PARIS reporting and Prompt Pay Develop and maintain complex spreadsheets to facilitate financial reporting activities Prepare complex Excel schedules to assist in transactions, budget, and performance analysis Establish and maintain vendor profiles and EFT vendor process; research vendor and invoice questions to resolve discrepancies Monitor ongoing payments to vendors with respect to 1099 accumulators; assist in the issuance of year-end 1099 - MISCs Prepare documentation to support and/or explain processing issues Assist in compliance with data filings requirements Serve as a backup for other Finance staff and perform related duties as directed Perform other duties as assigned Education and Experience: A Bachelor's Degree preferably in accounting is required. Knowledge of payment processes, experience with audits, understanding of audit schedules, and payable issues; supplemented with two (2) or more years of experience and/or training involving accounts payable or an equivalent combination of education, training, and experience. Competencies: Analytical Thinking Financial Acumen Problem Solving Risk Management and Assessment Collaboration Skills: Strong verbal and written communication skills Ability to review, classify, prioritize and/or analyze data/information Excellent organizational skills; ability to efficiently manage time and meet deadlines Ability to work under pressure and work overtime as necessary Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Battery Park City Authority is an Equal Employment Opportunity Employer. All qualified people with disabilities are encouraged to apply.

Created: 2024-11-18