Exec Administrative Support Sp

Job Description The Assistant to the Executive Director of the Learning Engineering Institute at ASU provides high-level administrative support to the Executive Director, ensuring efficient and effective operations within the Institute. The position includes complex administrative duties of a responsible, sensitive, and confidential nature requiring considerable independence of action in support of the Executive Director. This position requires exceptional follow-through, attention to detail, and the ability to manage multiple high-priority tasks in a fast-paced environment. The Assistant to the Executive Director is charged with ensuring that the Executive Director is well-prepared for each day and every meeting with internal and external stakeholders, including high-level executives. Working Environment The Learning Engineering Institute is housed on the Tempe Campus of ASU near downtown Tempe. Arizona State University is located in the Phoenix/Scottsdale metropolitan area and offers all of the amenities of a large urban/winter resort area. Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting or standing. Daily use of a desktop or laptop computer is required. Ability to clearly communicate to perform essential duties. Regular review of completed tasks. Background Check Statement ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Minimum Qualifications Bachelors degree in Business or field pertinent to work unit AND four (4) years of directly related administrative experience; OR, Eight (8) years of directly related administrative experience: OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Department Statement ASU's Learning Engineering Institute aims to transform learning environments and experiences to empower equitable student engagement, improved learning outcomes, and success across large, diverse populations of learners. Drawing on behavioral, design, computer, and data sciences, the LEI advances research and development around educational technology to develop data-informed, technologically enhanced innovations in learning and instruction. The LEI's transdisciplinary approach includes systematically collecting large-scale learning data while respecting data privacy, analyzing data to make better predictions, and rapidly iterating new approaches to improve outcomes. Desired Qualifications Evidence of a Bachelor's degree in Business Administration, Education, or a related field, and four years of experience in executive support, OR eight years of directly related administrative experience. Demonstrated knowledge with complex calendaring, travel coordination, and meeting/event planning. Experience working independently. Experience working in an executive support role in higher education. Knowledge of the ASU ecosystem and Enterprise structure ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU PD at . Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit Essential Duties Administrative Support: Perform complex administrative tasks, including managing correspondence, preparing documents, coordinating travel, and arranging accommodations. Calendar and Schedule Management: Maintain the Executive Director's calendar, arranging meetings with senior executives, faculty, and other stakeholders. Ensure seamless scheduling and prevent conflicts by anticipating needs and prioritizing tasks. Take a proactive role in resolving conflicts that do occur to ensure that all meetings and tasks remain on track Meeting Preparation: Gather, organize, and prepare background materials for meetings, ensuring the Executive Director is informed and equipped to engage effectively. Task Coordination and Follow-through: Manage multiple high-priority activities simultaneously, demonstrating strong follow-through on all projects and tasks. Clearly communicate and adhere to deadlines to ensure timely task completion. Stakeholder Interaction: Serve as a point of contact for high-level stakeholders, ensuring communication is handled with professionalism, tact, and confidentiality. Event Coordination: Assist in planning and coordinating Institute events, handling logistics, catering, and RSVPs. Operational Support: In concert with the operations department, analyze and implement improvements in administrative functions, contributing to efficiency and effectiveness across the Institute. Knowledge and Skills: Possesses an advanced understanding of the structure, challenges, and priorities within higher education, enabling effective support and engagement with academic leaders and high-level stakeholders. Strong attention to detail with a proven ability to manage multiple tasks, priorities, and deadlines. Excellent organizational and follow-through skills, with a proactive approach to anticipating needs. Understanding of the Executive Director's role and the significance of interactions with high-level executives and stakeholders. Strong written and verbal communication skills with experience handling confidential information. Ability to thrive in a fast-paced environment, maintaining focus, accuracy, and professionalism. Flexibility with work hours to accommodate occasional early morning or evening meetings or weekend deadlines as required. Instructions to Apply Application deadline is 3:00PM Arizona time on the date indicated. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. ASU does not pay for travel expenses associated with interviews, unless otherwise indicated. Only electronic applications are accepted for this position. IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

Created: 2024-11-18