Administrative Professional

Description We are seeking a highly organized and proactive Executive Assistant/Transaction Coordinator to support a top-performing real estate agent at Coldwell Banker. This dual-role position is essential for ensuring smooth operations, managing transactions, and enhancing client experiences. The ideal candidate will possess exceptional communication skills, attention to detail, and a passion for real estate. Send us your resume and cover letter today to become part of the team! Responsibilities Administrative Support: • Manage the agent's calendar, schedule appointments, and coordinate meetings. • Prepare and organize documents, presentations, and reports as needed. • Handle correspondence, including emails and phone calls, ensuring timely responses. Transaction Coordination: • Oversee the transaction process from contract to closing, ensuring all deadlines are met. • Prepare and review transaction documents, including purchase agreements, disclosures, and closing statements. • Communicate with clients, lenders, title companies, and other stakeholders to facilitate smooth transactions. Client Relationship Management: • Provide exceptional customer service to clients, addressing inquiries and concerns promptly. • Maintain and update client databases and CRM systems to ensure accurate records. Marketing and Social Media: • Assist in creating marketing materials for listings, open houses, and promotional events. • Manage social media accounts and online presence to enhance the agent's visibility. Office Management: • Maintain organized filing systems, both digital and physical, for easy access to important documents. Qualifications • Excellent organizational skills and attention to detail. • Proficient in Microsoft Office Suite and real estate software (e.g., MLS, CRM systems). • Exceptional communication and interpersonal skills and excellent written communication. • Ability to work independently and manage multiple tasks in a fast-paced environment and ability to quickly finish very detailed work. • Preferred strong knowledge of the real estate industry. • High school diploma or GED required.

Created: 2024-11-17