Administrative Specialist parttime

This part-time position is within our Public Works Department. This position provides information regarding program services and requirements either by phone or in person, schedules appointments, or assists individuals in applying for services by explaining procedures and program processes; maintains office records; schedules and arranges meetings or special events; distributes mail and notifies staff of meeting(s); may compose correspondence in response to routine inquiries and issues; and prepares a variety of reports related to the department.FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:Good knowledge of office terminology, procedures and methods; Good knowledge of the policies, procedures, rules and regulations governing theoperation of the department to which assigned; Good knowledge of the Citys programs, objectives and goals; Working knowledge of business arithmetic; Ability to prepare budgets, operating reports and a variety of other reports relative to department activities; Ability to compile data and background information; Ability to participate in assigned projects and layout work for others; Ability to communicate effectively both orally and in writing; Ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases; Ability to follow complex oral and written instructions.MINIMUM QUALIFICATIONS:Either:a) Possession of an Associates degree and one (1) year of clerical, administrative or office management experience which shall have involved maintaining electronic records in a database or spreadsheet application and preparing reports; orb) Graduation from high school or possession of a high school equivalency diploma and three (3) years of clerical, administrative or office management experience which shall have involved maintaining electronic records in a database or spreadsheet application and preparing reports;orc) An equivalent combination of training and experience as defined by the limits of (a) and (b).Note: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education / U.S. Secretary of Education. If your degree was awarded by an educational institution outside of the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the internet at You must pay the required evaluation fee.

Created: 2024-11-14