Administrative Manager

Under the general direction of the Executive Director, the Administrative Manager is responsible for facilitating the cohesive functioning of the union through managing the administrative procedures and daily operations of the UCPEA Office. The successes of the organization depend on the complex administrative support provided by the Administrative Manager. Duties & Responsibilities Develops, implements, and oversees a robust office operational and administrative infrastructure using modern methods and information technology systems to maintain the union's records, documents, and data. Audits administrative procedures to ensure consistent implementation of best practices and provides feedback to improve organization and communication through the development of administrative policies. Facilitates adherence to internal administrative policies and procedures through effective communication and coordination with other staff, committees, and executive board members. Supervises administrative staff and ensures the seamless and efficient daily operation of the office. Serves as a liaison between the UCPEA office and the University's Human Resources Information Systems and manages the organization, storage, and archival of the union's data. Maintains website, newsletter, and other public facing communication tools. Facilitates logistics for events, meetings, retreats, conferences, interviews, orientations, and training sessions. Supports internal and external committees as assigned. Performs other duties as assigned. Minimum Acceptable Qualifications Knowledge of administrative and office procedures. Knowledge of record management systems. Proficient in using cloud-based data access and sharing programs. Proficient in using modern data management systems such as CRMs or similar. Advanced Excel skills. Ability to analyze internal admin processes and implement best practices. Ability to maintain knowledge of modern office technology. Ability to learn to operate new office technologies as they are developed and implemented. Knowledge of principles involved in coordination of people and resources. Excellent verbal and written communication skills. Excellent interpersonal skills. BA or at least 3 years in a position responsible for the admin and operational functions of a similar sized or bigger organization. Preferred Qualifications Demonstrated commitment to social justice Website development and design

Created: 2024-11-13