Accounts Payable Specialist

Accounts Payable Specialist Location: Wilmington, Massachusetts Job ID The Accounts Payable Specialist is an integral part of the Corporate Accounts Payable Department, responsible for processing more than 7,000 invoices weekly via multiple sources. UniFirst seeks an experienced, reliable and precise professional to help us properly control expenses by receiving, processing, verifying and reconciling invoices. The AP Specialist will maintain current accounts, provide guidance & support to location administrators, while reviewing invoices & expenses for policy compliance and processing timely payments. This experienced candidate should be able to analyze expenses, assign payments to proper cost centers, work with vendors & locations to resolve past due invoices and reconcile monthly vendor statements insuring our accounts remain in good standing. This role will be hybrid out of our corporate offices in Wilmington, MA. Responsibilities: Review & process all invoices in accordance with company policy, and SOX requirements Pay vendors bi-weekly, monitor discount opportunities, schedule & prepare checks Work with Materials Management team & vendors to resolve purchase order, contract, invoice, payment or documentation discrepancies Insure credits are received for all outstanding memos Use rigorous logic to analyze and resolve complex issues Research & Investigate returned checks, request stop payments, or purchase order amendments Process & pay employee expenses after verification of compliance and adequate support has been provided Review, sort and distribute incoming mail Review and process invoices submitted via the Stockroom Management System (SMS) batches in OnBase Review & process invoices scanned via the Kofax Transformation Module (KTM) Ensure invoices are not duplicated via consistent review Accurate and manual entry of invoices as needed Provide exemplary customer service by communicating and developing a rapport with assigned location administrators Verify & reconcile monthly vendor statements to ensure assigned accounts remain in good standing Promptly respond to internal and external customer and vendor inquiries in a timely and professional manner Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies Ability to consistently meet deadlines Escalate issues of concern to management Perform miscellaneous tasks as assigned by supervisor Qualifications Requirements: High School diploma or equivalent required, college preferred 4-6 years of full cycle AP experience 2-4 years of experience processing invoices via an OCR tool Experience with two & three way match programs helpful Previous experience with P2P preferred Proficient MC Office skills, must be able to use excel specifically, to create reports to obtain, manipulate and or track vendor data, apply filters, and use macros Willingness and desire to contribute to continuous improvement PeopleSoft Financial application experience preferred Basic math skills Ability to multitask, work under pressure & meet deadlines Strong organizational skills, accuracy, attention to detail & follow through are required Strong listening, verbal and written communication skills IOFM Certification or ability to obtain AP certification Experience with administration of Corporate Credit Card Programs helpful, but not required Benefits & Perks: 401K with Company Match, Profit Sharing, Health Insurance, Employee Assistance Program, Life Insurance, Paid Time Off, Tuition Reimbursement, 30% Employee Discount, Employee Referral Bonuses. UniFirst is an international leader in garment & Uniform services industry. We currently employ over 14,000 team partners who serve 300,000 business customer locations throughout the U.S., Canada, and Europe. We were included in the top 10 of Selling Power magazine's "Best Companies to Sell For" list and recognized on Forbes magazine's "Platinum 400 - Best Big Companies" list. As an 80-year old company focused on annual growth, there's never been a better time to join our team. UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws UniFirst is an equal employment/affirmative action employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to or call to let us know the nature of your request. UniFirst Recruiters and/or representatives will not ask job seekers to provide personal financial information when submitting a job application. Please be vigilant as such requests for information may be fraudulent. UniFirst is an equal opportunity/affirmative action employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to or call to let us know the nature of your request. UniFirst Recruiters and/or representatives will not ask job seekers to provide personal financial information when submitting a job application. Please be vigilant as such requests for information may be fraudulent.

Created: 2024-11-13