Administrative Specialist - OE

Salary: $21.41 - $25.42 HourlyLocation : Boise City Hall, IDJob Type: Full Time RegularJob Number: Department: Mayor's OfficeOpening Date: 11/08/2024Closing Date: 11/22/2024 12:00 PM MountainSummary Statement The Department of Organizational Effectiveness, a brand-new addition to the City of Boise, is dedicated to driving excellence and fostering innovation. It focuses on strategic planning, project management, change management, data analytics, and process improvement to cultivate a high-performance culture across the organization. Administrative Specialist provides high-level administrative support to the Department of Organizational Effectiveness. Tracks and supports department initiatives, assignments, documents, special projects, and administrative processes. This position works under limited supervision. Essential Functions Performs highly complex and specialized tasks requiring considerable judgment, independent analysis, and decision making. Provides leadership, coaching, and/or mentoring to a subordinate groupActs as the central point of communication for the department, ensuring effective information flow between the director, department, and stakeholders. Coordinates all aspects of meetings, including scheduling, resource preparation, and technology management. Maintains office supplies and oversees equipment needs to ensure smooth daily administrative support and assists in managing strategic initiatives. Tracks project milestones and contributes to the department's workplan by scheduling and tracking assignments. Continuously seeks process improvement opportunities to support the director's goals.Facilitates collaboration within the department and with cross-functional teams. Delegates tasks as needed, listens to feedback, resolves conflicts, and adjusts work approaches to maintain alignment with the director's vision for the department.Assists in the development of project proposals, scopes of work, and key memos. Monitors contracts and timeliness, ensuring that key details and contract terms are managed efficiently in coordination with the director.Manages essential administrative workstreams, including financial tracking, travel arrangements, and correspondence. Provides administrative support that allows the department to focus on high-level strategic planning and organizational effectiveness. Requirements Required Knowledge, Experience, And TrainingHigh school diploma or equivalent and 6 years of experience working in a public administration environment or a related field, or an equivalent combination of education and/or experience.Knowledge of: the principles of project management and organizational development; research techniques and report writing; office administration, management practices, and procedures; principles and practices of business communication; general office applications and project planning and analysis; and computer usage including related software.Ability to: use logical reasoning to effectively analyze and evaluate complex problems and issues to make sound recommendations; manage multiple requests/projects based on the need for immediate action in a fast-paced, changing environment; accomplish tasks through exceptional organizational and prioritization skills with emphasis placed on detail and accuracy; develop and maintain effective working relationships with individuals at all levels of the organization; communicate effectively in the English language at a level necessary for efficient job performance; and perform all essential functions as assigned by an authorized employee, supervisor, and manager with or without reasonable must be capable of operating vehicles safely and have an acceptable driving record.Preferred Knowledge, Experience, And TrainingBachelor's degree in business or public administration and 6 years of experience in a similar environment.Licensing And Other RequirementsValid state-issued driver's license.Special RequirementsApplicants must be able to pass:City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process RegulationDriving Record Check Working Conditions The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical EffortsWhile performing the duties of this job the employee is occasionally lifting/carrying up to 20 pounds and rarely lifting/carrying up to 50 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds and rarely pushing/pulling up to 50 pounds. The noise level is rarely moderate. Work includes sensory ability to talk, hear, and touch. Work in this position also includes close vision, distance vision, peripheral vision, and depth perception. Employees will sit, stand, walk, runn, stoop, kneel, crouch, crawl, reach, grasp, climb, and balance. Position requires hand/finger dexterity.Working EnvironmentThe work environment will include inside conditions, outdoor weather conditions, extreme temperatures, in wet and humid conditions, areas of dust, odors, mist and gases, or other airborne matter. Employees are exposed to mechanical hazards. Employees will also drive a vehicle as part of this position.Top talent deserves top-notch benefits. The City is among the best in the Treasure Valley when it comes to the benefits and perks we offer our employees.Most positions are eligible for the general benefits listed here; firefighters, police officers, senior managers, command staff, and directors may be offered other benefit plans.Healthcare: ZERO premium medical coverage option for you and your family Low-cost dental and vision options. Post-employment health savings account.Retirement and Investment Plans: PERSI retirement benefits 401(k) or 457b pre-tax investment options with employer match. 457b Roth after-tax investment options with no matchWellBeing Program: Up to $500 cash per year for participants. Alternative transportation incentives.Paid Leave - City employees receive generous paid leave: 10 hours of vacation per month, and this increases the longer you stay with the City 12 paid holidays every year 8 hours of sick leave per month 10 weeks Parental LeaveLife & Long Term Disability: Basic Life insurance at no cost to you Long Term Disability insurance at no cost to youOther optional benefits: Pre-tax Flexible Spending Accounts Supplemental Life Insurance Supplemental Disability Insurance Tuition reimbursement Free local bus pass Corporate discount programs AFLAC Employee Assistance Program for short-term counseling on work, family, finances, and personal issues.Please visit our website for further details 01 Do you possess a valid state-issued driver's license? Yes, I have a valid Idaho driver's license. Yes, I have a valid out-of-state driver's license. No, I do not currently have a valid driver's license. 02 Do you have a high school diploma or GED? Yes No 03 Please select the answer that best describes your experience working in a public administration environment Less than one year One year - less than 3 years 3 years - less than 6 years 6 years or more No related experience Required Question

Created: 2024-11-12