Payroll/HR Administrator

ORGANIZATION SUMMARY: The internationally renowned Mark Morris Dance Group (MMDG) has received "highest praise for their technical aplomb, their musicality, and their sheer human authenticity." (Bloomberg News). Founded in 1980, the Dance Group performs the repertory of choreographer Mark Morris, hailed as the "the most successful and influential choreographer alive, and indisputably the most musical" (The New York Times), whose work is acclaimed for its ingenuity, musicality, wit, and humanity. Live music and community engagement are vital components of the Dance Group. It has toured with its own musicians, the MMDG Music Ensemble, since 1996, and regularly collaborates with orchestras and opera companies around the world. In addition to 16 full-time dancers, the organization currently employs 34 full-time staff and 75 part-time staff, teaching artists, and musicians. In the heart of the Brooklyn Cultural District, the Mark Morris Dance Center, founded in 2001, is the hub of dance and music education in Brooklyn. The nine-studio building provides affordable classes in multiple genres for people of all ages, levels, with and without disabilities, accompanied by live music. The studios, a performance space, a Wellness Center, and ancillary spaces are all available to the community and to nonprofit organizations at subsidized rates. MMDG's Community Education Programs partner with public and private schools and community centers to provide customized classes. MMDG also offers customized dance workshops for persons with Parkinson's disease and their caregivers in 10 locations in all 5 boroughs. MMDG programs in NYC and worldwide engage over 100,000 people annually. Propelled by core values of community, access, excellence, and creativity, MMDG is committed to ongoing equity, diversity, and inclusion work to ensure its programs are welcoming and accessible to all. SUMMARY DESCRIPTION: This position supports the entire organization, interacting regularly with all supervisors as well as all employees and independent contractors. In addition to superb attention to detail and accuracy, excellent interpersonal and communication skills are critical to the success of this role. Reporting to the Chief Financial Officer and working closely with the HR Business Partner, the Payroll/HR Administrator joins the organization at a pivotal moment as the Dance Group just completed the implementation of a new payroll software as part of a new co-employer, PEO relationship with Insperity. The successful candidate joins a community of kind and dedicated arts and administrative professionals who are propelled by Mark Morris's commitment to artistic excellence, access to the arts, and the impact that the arts have in connecting and engaging communities. RESPONSIBILITIES include but are not limited to: Payroll Processing Process bi-weekly payroll for approximately 200 employees (staff, dancers, production crew, teachers, and musicians) Prepare bi-weekly fee payments for approximately 50 independent contractors (faculty, musicians, production crew) Verify payroll information (e.g. time sheets, contracts, overtime payments, direct deposits, wage attachments, etc.) for the purpose of ensuring accurate distribution of funds. Verify Insperity processing of quarterly and annual Federal 941 and NYS-45 tax fillings Verify and ensure timely and accurate year-end W2s and other related reporting forms required by the IRS Maintain a wide variety of payroll information, files and records in paper and electronic formats for the purpose of providing an up-to-date reference and audit trail in compliance with Record Retention Standards Maintain confidentiality and provide superb customer service to address any payroll matters. HR Administrative Support Assist in talent acquisition and recruitment processes Create and analyze payroll, timekeeping and HRIS reports as needed Update departmental systems with onboarding, offboarding and active staff information Assisting with annual Audit preparation as needed (financial, workers comp, tax return) QUALIFICATIONS: At least 2-4 years of payroll processing experience and accounting knowledge Payroll processing experience required, preferably for union and non-union employees as well as complex pay types, pay codes and pay structures Excellent interpersonal and communication skills Rigorous attention to detail and proven ability to work with precision and accuracy Proficient with Microsoft 365, including Outlook, Teams, Advanced Excel, Google Suite Ability to maintain a strict level of confidentiality, discretion, judgment, tact, and diplomacy in all matters is required Technologically savvy and familiar with computerized accounting and payroll software applications, experience using Blackbaud's Financial Edge or Insperity Payroll a plus YOU WILL BE SUCCESSFUL IN THIS ROLE IF YOU: Can be firm on policies and procedures but flexible in managing people and relationships Have patience and grace when interacting with different personality types Have an excellent memory and zealous attention to detail Possess strong organizational skills and have the ability to prioritize and meet deadlines Are someone with initiative who can take ownership of their work and enjoys working as a team player to reach shared departmental and organizational goals SCHEDULE: This is a full-time, non-exempt 40 hour per week onsite position, Monday-Friday. Flexible hybrid schedule to be determined upon successful completion of introductory period. We offer a comprehensive benefits package including: Paid vacation, sick/personal leave, holidays and bonus days Employee Health and Life insurance covered 100%, Flexible Spending Plan, Voluntary vision and dental coverage, Pre-tax commuter benefit, 403(b) retirement plan Access to special events and MMDG performances (when available) Access to free and discounted classes at the Dance Center and online Invitations to cultural events extended to staff members by community partners. To join our team, please include a cover letter addressed to Elizabeth Fox, CFO with your resume submission. Your cover letter must highlight relevant experience and should answer the following questions: Why are you interested in working at the Mark Morris Dance Group? The Payroll/HR Administrator must be able to work accurately and efficiently under hard deadlines while also juggling last-minute requests and information. How have you exhibited this skill in your work experience? To visit out site, please click here. NY Pay Transparency Range Rate $50,000-$60,000 USD EEO STATEMENT: We are an Equal Opportunity Employer committed to a diverse workforce and do not discriminate on the basis of race, color, creed, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or veteran status. It is the policy of MMDG to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). MMDG does not discriminate against any qualified employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person's physical or mental disability. MMDG makes reasonable accommodation wherever necessary for all employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.

Created: 2024-11-12