Business Services Specialist

Role Description: The Business Services Specialist tasks include: Manage conflicting priorities and be comfortable in a fast-paced environment Manage and complete all required contracts, purchase orders and SOPs. Analyze processes and controls within the department to ensure efficiency. Provide data, reports and analyses Manage, track, organize and maintain company/operational databases. Responsible for all document management for the department, including SOP maintenance. Maintain confidential records and files. Act as the liaison with vendors. Managing and coordinating all requests for information. Interacts with Otsuka business leaders and their teams to provide administrative services relating to business strategy, products, processes, and systems and to support relevant day-to-day operations in the allotted timeframe Assist Otsuka leaders as needed with moderately complex project coordination as well as departmental initiatives, including operational and project-level support for Corporate Meeting Strategy Assist with agendas, presentations, handouts, budgeting information and other written materials for distribution at meetings Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.) Working daily in Ariba to support SOW/MSA/PO creation, approvals and tracking, Supplier registration/management and data entry, as well as financial tracking and invoice management, End-to-end management of HCP contracts within in-house system (HIP) Maintain offline Excel trackers Identify opportunities to streamline workflows, to prioritize key business activities and develop solutions Manage all operational detail and issues independently-take ownership for completion Prepare reports to document invoices if needed selecting relevant information from a variety of sources Onboarding/Offboarding administrative support Oversight of operational activities (i.e., CDAs, purchase orders, contracts, invoice management, etc.) to ensure they occur efficiently and effectively Daily/Weekly/Monthly reporting Required Skills/Qualifications: 5+ years of similar work experience Must be a proactive, independent thinker and able to work independently Must have experience with Ariba- specifically supporting MSA/SOW/PO and invoicing tasks Must have experience with Concur System Excellent organizational and time management skills with the ability to manage diverse projects from beginning to completion Ability to prioritize and manage multiple projects simultaneously while meeting deadlines Ability to work well under pressure in a high-paced environment with competing tasks and deliverables Excellent proficiency using the Microsoft Office Suite or related software; including navigating through Excel spreadsheets and creating V-Lookups and Pivot Tables

Created: 2024-11-11