Executive Assistant/Office Manager/Ops - Investment ...

Executive AssistantOffice ManagerOps - Investment FirmA prestigious private family office and investment firm is hiring for an Executive AssistantOffice Manager. We are seeking someone proactive and detail-oriented, with a focus on efficiency and precision. This role is critical in maintaining the operational excellence and working closely with the CFO & Analysts.Salary commensurate with experience: $120-200K range + discretionary bonus + comprehensive, fully paid benefits package, 401k, chef onsite to make lunch, etc.Location: Gorgeous Flatiron District, NYC office, Onsite Monday - Friday 5 daysweekHours: Flexible between 8am-6pm, but not always expected to be in office these hours - flexible mindsetQualifications:Bachelor's degree required3-15 years of relevant experience in financial services or investment managementExceptional organizational and time management skillsStrong proficiency in Microsoft Office SuiteDetail-oriented with outstanding follow-throughExcellent written and verbal communication skillsAbility to maintain strict confidentialityProblem-solving mindsetExperience with Trinet or similar HRIS systems preferredResponsibilities include:Operations SupportWork closely with CFO on expense management, reporting and other administrative duties.Process expense reports and maintain accurate recordsAssist with basic accounting tasksOffice Management & HR SupportOversee daily operations of our NYC office, ensuring a professional and productive environmentManage vendor relationships including cleaning staff, caterers, and IT supportHandle office supply inventory, stocking, and procurementOversee the employee lifecycle working with PEOCoordinate recruiting processExecute onboarding offboardingEvents & Special ProjectsPlan and execute team events including annual retreats and holiday celebrationsCoordinate year-end gift programsSupport team-building initiatives that reinforce our cultureTravel Coordination & schedule managementArrange complex travel itineraries for investment teamManage travel expense reporting and reconciliationPlease submit your resume to apply!You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting homecandidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Created: 2024-11-11