Office Manager

Office Manager Print ( Apply Office Manager Salary $60,000.00 Annually Location Boise, ID Job Type Full-Time with Benefits Job Number 02377 Department Treasurer Opening Date 10/16/2024 Description Benefits General Summary $60,000 Annually + DOE Ada County is a great place to work We have more than 2000 employees dedicated to enhancing our community's quality of life. Our Treasurer's Office team is growing, and this is an excellent opportunity to be a part of taking this team to the next level. We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the Nation's best state retirement systems which includes 11.96% employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training opportunities and career pathing. This generous Ada County Total Rewards package increases the base salary by approximately 40 percent. Our mission is to serve the citizens of Ada County and perform all duties impartially and efficiently. The Treasurer is responsible for the safekeeping and investment of public funds. The Treasurer serves as ex officio tax collector, responsible for the collection of property taxes levied by the taxing districts, including cities and schools. The Treasurer also serves as ex officio public administrator, responsible for administering the estates of decedents without a person to administer the estate. Our office is dedicated to serving the public with integrity and respect. Learn more about Ada County Treasurer Office by visiting their website. Ada County Treasurer ( POSITION GENERAL SUMMARY Responsible for managing the administrative and clerical operations of the Treasurer's Office and supervising various personnel. This position oversees procurement activities, inventory, and fixed assets; maintains personnel files; coordinates annual contract and license renewals; manages the retention of records; and assists in the implementation of policies and procedures within the Office. This position serves as a primary point of contact for other offices and departments. DISTINGUISHING FEATURES OF THE CLASS: Performs a variety of administrative and supervisory activities under the general direction of the Treasurer and Chief Deputy. Essential Functions Assists in developing, implementing, training, and administering Office policies and procedures; Analyzes and implements projects on behalf of the Treasurer and Chief Deputy; Supervises various personnel, assigns work, evaluates performance, tracks time, and coordinates vacation schedules; Prepares documentation to submit to the Board of County Commissioners; Manages the day-to-day clerical operations of the Office; Works with supervisors to assign and monitor clerical assignments; Maintains Office personnel records and retains training and procedural documents for AdaCentral personnel forms and records; Manages Office purchasing, inventory, and fixed assets; Oversees internal and external websites and a social media program; Responsible for the design and inventory of Office forms, including tax notices; Prepares a variety of executive, confidential and official memos, letters, and policies; Creates purchase orders, processes vouchers, and manages County service requests; Assists with development of the Office budget and monitoring the budget throughout the year; Assists in preparing annual contract renewal agreements; Responsible for scheduling equipment maintenance and maintaining software licenses; Responsible for document management, including contracts, resolutions, policies and procedures and legal opinions; Manages records retention and destruction schedules; Develops and recommends office policies and procedures; Assists in recruiting and hiring new staff; Assists with tracking staff vacation leave requests; Creates work orders relating to computer systems access; Assists in resolving public information requests; Organizes Office functions including: meetings, employee recognition events, and retirements; Serves as the Office's lead contact for the County's Information Technology Department; Creates agendas and prepares minutes of Office meetings; Coordinates and oversees training and travel arrangements and reimbursement; Assists with bookkeeping duties and deposits as needed. ADDITIONAL FUNCTIONS: Performs related duties as required. Job Requirements Bachelor's degree from an accredited university or equivalent combination of education and experience preferred; A minimum of 3 years of administrative support experience; A minimum of 1 year of supervisory experience; Project management skills; Strong customer service skills and experience working with the public; Strong attention to detail; Knowledge of public sector purchasing procedures; Knowledge of grammar, spelling and punctuation; Knowledge of basic accounting practices; Knowledge of supervisory practices and procedures; Knowledge of MS Excel, Word and Outlook; Experience with Oracle preferred; Ability to review and proofread documents for accuracy and completeness; Ability to make decisions in accordance with laws, ordinances, regulations, and established policies; Ability to work as a member of a team to accomplish division and department goals; Ability to establish and maintain good working relationships with department directors, elected officials, contractors, co-workers, and other community agencies; Ability to communicate effectively verbally and in writing; Ability to maintain confidentiality; Ability to supervise and motivate employees; Ability to develop policies and procedures; Ability to exercise initiative and independent judgment. OTHER REQUIREMENTS: The position is required to learn the entire property tax collection process in order to assist taxpayers as needed, including opening mail, posting payments and assisting taxpayers; This position is subject to blackout dates during peak tax collection periods. Work Environment & Physical Demands Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions; May be required to lift up to 20 lbs.; Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks. DISCLAIMER: To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Ada County provides Veteran's Preference for all County jobs except for those deemed 'key positions' in accordance with Title 65, Chapter 5 of Idaho Code. Ada County recognizes that employees are our most valuable asset. We are proud to offer a comprehensive benefits package to benefit-eligible employees designed to support the health, wellness and long-term financial stability of our employees and their families. Healthcare: Low-cost medical, dental, vision premiums and deductibles Post-employment health savings account Retirement and Investments Plans: PERSI retirement benefits 457(b) post or pre-tax investments options with up to 3% employer match 401(k) Wellbeing Program: Employee Assistance Program for short-term counseling on work, family, finances, and personal concerns. Free ACHD Commuter ride vanpool program Free bus pass Paid-leave: 11 paid holidays per year 8 weeks paid Parental Leave Approximately 96 hours of vacation accrual for full-time employee Approximately 96 hours of sick accrual for full-time employee 5 days paid bereavement leave Life & Short-Term Disability Insurance Basic Life Insurance employer paid if benefit eligible Short Term Disability employer paid if benefit eligible Optional Benefits: Pre-tax Flexible Spending Account and Dependent Care Account NCPERS Decreasing Term Life Insurance Supplemental Employee, Spouse, Child Life Insurance Supplemental Long-Term Disability Insurance AFLAC Visit /Human-Resources/Employee-Benefits to view details regarding our benefits package, including: paid leave, healthcare benefits, retirement benefits, and more Agency Ada County Department Treasurer Address 200 W. Front St. Boise, Idaho, 83702 Website Apply Please verify your email address Verify Email

Created: 2024-11-11