Administrative Assistant

Description:Our client has an immediate need for an Administrative Assistant, who will be responsible managing calendars, coordinating meetings, handling correspondence, full administrative support, and handling various administrative tasksRequirements:Exceptional organizational skillsAttention to detail and discretionThe ability to handle confidential informationThe ability to work effectively in a fast-paced environmentResponsibilities:Calendar and Schedule Management: Assist in managing calendars and schedules for the external affairs and regulatory law management teamSchedule and coordinate meetings, appointments, and travel arrangementsPrepare necessary materials and ensure all logistics are in placeCommunication Management: Manage incoming and outgoing correspondence, including emails, phone calls, and mailHandle inquiries and provide appropriate responses or direct them to the relevant individualsDocumentation and Filing: Prepare and organize various documents, reports, and presentationsMaintain accurate records, both electronic and physical, ensuring confidentiality and easy retrieval of informationAssist in formatting and proofreading documentsMeeting Support: Coordinate and support meetings, including preparing agendas, taking minutes, and distributing meeting materials. Arrange for meeting rooms, equipment, and refreshmentsFollow up on action items and ensure timely completionTravel Coordination: Assist with travel arrangements, including booking flights, accommodations, and transportationPrepare travel itineraries and handle expense reimbursements. Ensure compliance with company travel policiesPolitical Action Committee (PAC): Managing committee membership, scheduling and coordinating committee meetings, preparing and distributing meeting materials, managing PAC-related travelRates: Provide administrative support to the Director of Rates, Energy Procurement and FERCRTO affairs including, scheduling, processing invoices, expenses and other administrative duties as assignedInvoice payment and processing: Track, receive and ensure timely payment of department invoices.Administrative Support: Provide general administrative support to team members, including expense reports, filing, copying, and scanning documentsAssist in organizing events, trainings, and celebrationsAd-Hoc Tasks: Handle ad-hoc projects and tasks as assigned by supervisors or team membersContribute to process improvement initiatives and suggest ideas for enhancing efficiency and effectivenessWhy Work for ConsultUSA:ConsultUSA offers competitive salaries, major medical (PPO or HDHP w HSA), dental, and vision insurance plans, and 401k plan with immediate eligibility for both salary and hourly employeesConsultUSA hosts several outings and events, holiday and summer parties, and volunteer opportunities throughout the year for employeesWe will work with you to obtain training for in-demand technologies and prepare you for industry-recognized certification examsConsultUSA offers Business Analysis and Project Management training through our Project Management Institute (PMI)® award-winning sister company, PMCentersUSAHow to Apply:To submit your application, please click the "Apply Now" button located at the top and bottom of the page.ConsultUSA is committed to providing equal employment opportunities (EEO) to all qualified employees and applicants for employment without regard to race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, pregnancy, ancestry, or status as a covered veteran as well as any other prohibited criteria under any applicable federal, state, and local laws applicable to ConsultUSA.For a complete listing of all ConsultUSA jobs please visit

Created: 2024-11-10