Executive Administrative Assistant

Executive Assistant to C-Level ExecutivePosition is on-site 5 days per week.Global luxury client is seeking an Executive Assistant to support the day-to-day high level administrative functionsJob Description:Strong accruement in anticipating needs of the Executive and teamWork with the team to maintain and balance fluid calendar to meet the needs of the brand creative teamOversee the planning (flights, hotels, visas, car rentals, reservations, etc.) and itineraries of a very busy and dynamic international travel scheduleWork alongside Management to ensure that the C-level Executive has adequate time allotted to review projects in order to meet deliverablesPartner with Management to build the agenda and prepare necessary materials for meetings with other Executives in the company Administration & CommunicationPrepare and draft general correspondenceHigh emotional acumen and situational awarenessOrganize and coordinate and maintain the officeReview and systematically approve expense reportsDevelop and cultivate relationships with cross-functional Administrative and Executive AssistantsPrepare and submit facilities requestsEnsure that all necessary preparations and tools are in place for scheduled meetings and special eventsSome personal assistant requests will be required Project managementWork on special projects as assigned by leadership.Lead a wide variety of personal and professional tasks on an as needed basis.Required Qualifications:Excellent English verbal and written communication skills and ability to work independently with minimal direction as well as part of a teamProficient in Microsoft Word, Excel, PowerPoint and OutlookExcellent organizational skills and attention to detailEnjoys working with and supporting others in a highly creative and dynamic environmentA strong sense of independence and initiationAbility to work on multiple projects while optimally prioritizing workloadResilient, diplomatic, discreet, confidential and trustworthyMaturity and discretion to handle confidential mattersTeam player and proactive personality

Created: 2024-11-10