Executive Assistant

#GOSourcingDescription for CandidatesProvide administrative support and problem-solving assistance to the executive. Responsibilities include maintaining the executive's calendar, making travel arrangements, screening and processing incoming communications, report preparation and distribution, and maintaining the integrity of confidential and sensitive information. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.Responsibilities for Candidates- Coordinate routine matters, on-site, off-site and conference call meetings, travel and various other assignments- Track departmental expenses and yearly budget- Maintain department time (i.e. vacation, schedules, and other Paid Time Off)- Maintain department compliance on initiatives- Ensure new associates have the proper forms to complete and work with Human Resources for new hire set up- Provide administrative support and problem-solving assistance to other executive assistants- Assist in the coordination of company activities as needed by the executive and team- Demonstrate patience, discretion and good judgment when setting priorities, answering or directing correspondence, and in coordinating various meetings and conference calls- Assist in the coordination of company activities as needed by the executive- Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that office- Ensure accurate, efficient processing and disposition of written correspondence, as well as verbal communications, directed to the executive andor the staff- Must be able to perform the essential job functions of this position with or without reasonable accommodationQualifications for CandidatesMinimum- Administrative support experienceknowledge of office procedures and practices- Demonstrated positive attitude and flexibility- Organizational, planning and time management skills- Demonstrated ability to maintain confidentiality and protect sensitive information- Excellent oral and written communication skills- Ability to preparemaintain accurate records and reports- Ability to handle routine tasks and resolve issues with a high level of independence and initiative- High level of focus on quality and accuracy- Ability to effectively and professionally interact with various levels of the organization and external vendors- Proficient in Microsoft Outlook, Word, Excel and Power Point; ability to learn new computer applications#GOSourcing

Created: 2024-11-10