Executive Assistant to Chief Executive Officer

Executive Assistant to CEOONeil Interactive | Hunt Valley, MD | On-site | Full-timeAbout UsFor 15 years, we've been engineering memorable digital experiences for America's leading home builders. We're a thriving team of 22 digital innovators who partner with regional and national production builders"”including several of the Top 20 builders in the country"”to transform how they connect with home buyers online. Our clients trust us with their digital presence because they build at scale, typically delivering anywhere from 100 to thousands of homes annually.Our team operates with a mostly distributed workforce spread across the east coast, while the company President maintains a presence at the company's Hunt Valley, MD office. We've built our reputation by combining creative excellence with deep industry expertise, developing websites and marketing software that help high-volume builders grow.The OpportunityAs Executive Assistant to our CEO, you'll be a crucial partner in maximizing the efficiency and effectiveness of our leadership. This is a newly created position for a seasoned EA who excels at creating structure, implementing systems, and proactively managing complex priorities. The ideal candidate will be someone who thrives on bringing order to busy days and who confidently says, "I'll handle that for you."Core ResponsibilitiesComprehensively manage CEO's email inbox, including monitoring, filtering urgent items, drafting responses, and routing communications appropriatelyHandle complex calendar management, including scheduling internal and external meetings, coordinating with multiple stakeholders, and ensuring optimal time managementAttend key meetings to capture notes, action items, and follow-up tasksAct as a liaison between the CEO and internal teams, clients, and external partnersManage sensitive and confidential information with ultimate discretionCreate and maintain efficient systems for information flow, task management, and follow-upCoordinate travel arrangements and expense reportingSupport the preparation of presentations and materials for key meetingsAssist with special projects and company events as neededQualifications5+ years of executive assistant experience, including direct support of C-level executivesProven experience building and implementing administrative systems from scratchExceptional written and verbal communication skillsStrong technical aptitude and ability to quickly master new software toolsProficiency with Google Workspace, project management tools, and standard business applicationsExperience managing confidential information with discretionStrong attention to detail and excellent organizational skillsProfessional presence and ability to interact effectively with clients and partnersBackground in or knowledge of digital marketing is highly valuedRequired Skills & AttributesProactive problem-solving mindsetAbility to anticipate needs and take initiativeExcellence in priority management and decision-makingStrong interpersonal skills and emotional intelligenceAbility to maintain composure under pressureCommitment to continuous improvement and process refinementA high level of digital literacyProficient use of Apple computers and the macOSIdeal ExperienceExperience supporting executives in technology, marketing, or professional services industriesFamiliarity with digital marketing concepts and terminologyExperience working with remotehybrid teamsHistory of creating efficient email and calendar management systemsWhat We OfferHealth Reimbursement Arrangement (QSEHRA)Company-paid Dental insurance for employee and family401(k) with company matchPaid holidays - 9 daysyearPaid Time Off (PTO) - 10 daysyearSchedule & LocationFull-time, on-site position at our Hunt Valley, MD officeStandard business hours (approximately 9:00 AM - 5:00 PM ET)Minimal eveningweekend work requiredLimited travelHow to ApplyPlease submit your resume and a cover letter that specifically addresses at least one of the following points:Your experience building EA support systems from scratchYour approach to email and calendar managementExamples of how you've improved executive efficiency in previous rolesApplications should be emailed to: (Equal Opportunity Employer)

Created: 2024-11-10