Executive Assistant (NYC)

THE POSITION We are searching for an experienced Executive Assistant to join our Research Team, where you'll support five executives within our Investment Platform. The ideal candidate will demonstrate exceptional organizational and multi-tasking abilities, razor-sharp attention to detail, and a passion for delivering outstanding service. As a team player with strong work ethic, you'll represent our senior leadership engaging with internal and external stakeholders. If you're ready to make a significant impact, we want to hear from you! RESPONSIBILITIES The Executive Assistant will manage the overall daily support needs of the team, including: • Mastering complex and proactive calendar management across multiple time zones for our global team. • Coordinating logistics for both internal and external meetings and events. • Being a reliable point of contact for external stakeholders, ensuring seamless communication. • Handling confidential information with discretion, maintaining the highest level of confidentiality. • Showcasing advanced proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint) with an ability and desire to learn new technology to drive efficiencies. • Eagerly learning, using, and helping develop internal systems that streamline our operations. • Scheduling domestic and international travel arrangements, ensuring seamless journeys. • Handling digital filing systems, expense tracking, and reporting with precision. • Providing cross-coverage and back-up support to other Assistants. • Assisting with ad hoc project work as needed, supporting both the immediate team and broader firm leadership. QUALIFICATIONS • Minimum of 3 years' experience within an administrative role in a professional services organization • Outstanding interpersonal and communication skills, plus high level of reliability, professionalism, and discretion • Strong service orientation and proactive problem-solving skills • Excellent organizational, multi-tasking, and prioritization abilities • Fastidious detail orientation and overall work quality • Ability to work under deadlines and to accommodate last-minutes changes • Positive, can-do attitude; flexibility; sense of humor Estimated Min Rate : $55,000 Estimated Max Rate : $100,000 Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

Created: 2024-11-10