Director of Operations

Position Details Position Information Recruitment/Posting Title Director of Operations Job Category Staff & Executive - Academic Affairs Department Executive VP for Academic Affairs Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers, The State University of New Jersey, is seeking a Director of Operations for the Office of the Executive Vice President for Academic Affairs. The Director of Operations provides high-level organizational and analytical leadership to projects and initiatives in the Office of the EVPAA. On an intramural level this role will be an interface between EVPAA and senior leadership in the EVPAA unit (Academic Initiatives, Academic Planning, Administration, Assessment & Accreditation, Institutional Research, Global, Libraries, Research, etc.). Among the key duties of this position are the following: Provides strategic direction, operational expertise, and administrative oversight to ensure the efficient and effective functioning of the Office. Drives strategic initiative and promoting collaboration across EVPAA-reporting units. Analyzes complex information, assess potential risks and opportunities, and provide insightful recommendations. Collaborates closely with senior leaders to enhance efficiency, manage workflows, and ensure compliance with university policies and procedures. Makes a final determination based on judgement and interpretation of policy, and in other cases, will make a recommendation to the EVPAA or other senior leaders. Works with the EVPAA on special projects and policies, and initiatives. Conducts research, analysis, and benchmarking to provide insights and recommendations on various strategic issues and opportunities. Leads or contributes to policy discussions, provide expertise on administrative matters, and recommend policy changes based on emerging needs or evolving circumstances. Primary resource and point of contact for written communication and presentations on behalf of the Office of the EVPAA. Gathers high level and confidential material for briefing the EVPAA and demonstrates a high level of initiative and judgment in completing one's work. Represents the interests and priorities of the executive vice president through effective communication, coordination, and planning. This position is required to be forward-thinking and results-oriented with the ability to anticipate emerging issues, implement innovative solutions, and align administrative functions. This role exercises discretion and independent judgment in providing advice to various stakeholders regarding policies and procedures. In some cases, they will make a final determination based on judgement and interpretation of policy, and in other cases, will make a recommendation to the EVPAA or other senior leaders. Finally, the role represents the interests and priorities of the executive vice president through effective communication, coordination, and planning. Rutgers, The State University of New Jersey, is seeking a Director of Operations for the Oce of the Executive Vice President for Academic Affairs. The Director of Operations provides high-level organizational and analytical leadership to projects and initiatives in the Office of the EVPAA. On an intramural level this role will be an interface between EVPAA and senior leadership in the EVPAA unit (Academic Initiatives, Academic Planning, Administration, Assessment & Accreditation, Institutional Research, Global, Libraries, Research, etc.). Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 08 Position Salary Annual Minimum Salary 104995.00 Annual Mid Range Salary 132896.00 Annual Maximum Salary 160796.00 Standard Hours 37.50 Union Description Admin Assembly (MPSC) Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor's degree or an equivalent combination of education and/or experience. Five years relevant experience. Certifications/Licenses Required Knowledge, Skills, and Abilities Sustained experience working with a diverse array of university constituents in a collegial and effective manner. Demonstration of the following competencies: organizational savvy and political acumen. Excellent writing and editing skills. Software for presentations (PowerPoint and Canva), managing multiple priorities and solving problems. Ability to work well with broad constituencies, internal and external. Proficiency with office software. Able to exercise independent judgment and discretion. Ability to interpret/adapt/apply guidelines and procedures. Excellent interpersonal skills and ability to interact with senior leadership. Excellent organizational and project management skills. Has to be forward-thinking and results-oriented with the ability to anticipate emerging issues, implement innovative solutions, and align administrative functions. Must be able to interpret and apply policies appropriately and exercise discretion in handling sensitive information. This role exercises discretion and independent judgment in providing advice to various stakeholders regarding policies and procedures. Preferred Qualifications Advanced degree and five years of university administrative experience. Experience successfully functioning in comparable leadership roles at a research-intensive University. Experience working in a provost's or dean's office. Equipment Utilized Physical Demands and Work Environment Special Conditions Posting Details Posting Number 24ST2606 Posting Open Date 11/07/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University - New Brunswick City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Created: 2024-11-10