Receptionist

Prestigious global hedge fund is seeking a Receptionist.Reception Front office• Maintain reception area, "˜meet & greet', answer calls directed to main switchboard and transfer or take messages accordingly.• Portraying a professional corporate image to clientsvisitors.• Maintaining a clean and tidy Reception area.• Scheduling meeting rooms and bookings including ITVC set up as required.• Booking and setting up catering for meetings & preparing refreshments as required.• Maintaining good working relationships with all office vendor and managing vendor schedules.• Escorting and overseeing vendors as needed.• Send cross-departmental and firm wide communications.• Open & distribute mail scheduling mail to be picked up.• Arrange couriers and car services for executives. • Provide general office and administrative support to the business.• Ordering and maintaining stationery kitchen supplies.• Maintain regular communication with support team in all jurisdictions.• Clear desks and set up for new staff members and visitors from other offices.• Ensure meeting rooms are in good order throughout the day.• Maintain & regularly update procedures for the support function in a timely manner• Handles petty cash & fund reimbursements.• Coordinate with the accounting team to track payments and transactions.• Updating relevant documents on the intranet as needed. Travel• Co-ordinate travel, accommodation bookings and itineraries for international team and internalexternal international visitors. • Adhering to travel policy at all times. Requirements• Minimum 1 year experience in operational or front office role preferably in Finance Services• Excellent administration skills• Good standard of written and verbal communication • Ability to handle multiple and conflicting priorities• Excellent knowledge of Microsoft Office• Ability to multi-task• Meticulous attention to detail• Keep calm in high pressure situations

Created: 2024-11-09