Administrative Assistant

We are seeking a dedicated and resourceful Assistant to join our client's small, dynamic family office. This role is perfect for someone who thrives in a multi-faceted position, capable of balancing both administrative tasks and personal assistance and is a natural organizer with a hospitality mindset. You will support a dedicated team of managers with a range of operational tasks that focus on daily logistics, estate management and coordination and overall ensure that each day is running smoothly. You'll be a main point of contact for tracking and receiving orders, information collection, communicating across teams, house inventory and running errands as needed. You'll also be in charge of expense reporting, reconciliation, and maintaining digital filing. You will help facilitate special events for the family and team that include small private gatherings to large scale events. We are tech focused, and the right candidate enjoys using software to make operations more efficient and seamless. This role offers room for growth and is ideal for someone with a proactive, service-oriented approach.Assists in maintaining up-to-date calendars and schedules for a team of busy managers.Manages purchase orders (POs), receiving, and handling of returns.Tracks and orders necessary supplies for the home and the business office.Conducts research, prepares documents, and handles various home office tasks.Oversees the packing and shipping of items as well as ensuring inventory has been updated accordingly.Notifies the appropriate manager of any discrepancies or issues with shipping items or deliveries.Runs errands as needed to support daily operations, facilitates meal ordering and handles pick-up of items in town.Manages inventory for home items as well as for the office and ensures proper organization.Drafts and distributes meeting minutes to relevant participants.Prepares expense reports and reconciles credit card statements.Qualifications:Recent college graduates are welcome to apply.Prior experience in hospitality is highly preferred.Strong organizational skills and attention to detail.Ability to balance multiple tasks and prioritize fortable running errands and performing personal assistant duties.Ability to work independently and manage time efficiently.Positive attitude with a willingness to assist in whatever is needed to help the office run smoothly.Experience in an administrative role or personal assistant capacity is a plus.What We Offer:A supportive work environment with a small, close-knit team.We are onsite daily in the Upper West SideTop tier medical benefits and comprehensive compensation packageGrowth opportunities within the company for the right candidate.Strong starting compensation between 75K-85K base plus bonus

Created: 2024-11-09