Office Manager

Office Manager/Consultant Resource Management (CRM) The Jupiter Group is a full service talent acquisition and solutions firm specializing in Information Technology and Finance & Accounting Professionals. Leveraging more than 30 years of experience, The Jupiter Group has enhanced its core competency of IT and Finance & Accounting professional services by creating a client-centric, cost-effective staffing operational business model. Our company is in current need of an Office Manager/Consultant Resource Management (CRM). The positions responsibilities and qualifications are the following: Duties Office Management Responsible for overall day-to-day office activities Identifies office and administrative needs and develops appropriate solutions or recommendations Schedules and organizes office activities such as meetings, scheduling conference room, and department activities for all members of the office Negotiates the purchase of supplies and office equipment Responsible for contacting building facilities for general repairs and maintenance Ensuring office equipment is functioning. If not, figure out a "work-around". Financial Management Handle accounts payable and accounts receivable Input consultant timesheets and assist in processing biweekly payroll Set up new customers, consultants, and vendors in accounting system Track internal commissions Prepare and process client invoices Multi-currency financial transaction preparation Currency exchange rate tracking Handle all collection duties Consultant Resource Management (CRM): Constant contact with consulting team. This includes all forms of communication and lunch engagements. Assemble new hire packets, prepare orientation with all interviewees and review all contractor paperwork regarding policies and procedures. All onboarding/off boarding duties. Key contact for issues resolution of consultant workforce. Travel arrangements for traveling consulting workforce. Maintain employee files. Process drug screens and criminal background checks on candidates. Communicating with consultants regarding timesheets, benefits and various questions. Input consultant timesheets and assist in processing biweekly payroll. Track and manage employee personal time-off (PTO). Process unemployment claims. Healthcare Benefits Administration 401(k) Administration Assist with H-1B processing and citizenship sponsorship. Assist with company functions and events. Process expense reports. Assist with creation and implementation of policies and procedures. Administrative: Provides administrative support to the Recruiting and Business Development Staff including high-level administrative support. Process weekly KPI reports in applicant tracking system. Process incoming and outgoing mail. Distribute bi-weekly "Billable Hours" Report to Account Managers and Recruiters (after processing payroll). Establishes, develops, maintains and updates filing system for the office. Other duties as required. Assist with website content management Requirements: Strong analysis and decision making ability. Office Management experience is highly preferred Detail oriented; organized Strong Microsoft office Proficiency Word, Excel, Outlook. Ability to multitask, prioritize and change direction mid-stream. Ability to work in a team environment as well as independently. Excellent oral and written communication skills; telephone manner and interpersonal skills. Strong problem solving skills Accounting Skills/Experience is highly preferred

Created: 2024-11-09