Administrative Associate

Description Job Schedule: Full Time Standard Hours: 40 Job Shift: Shift 1 Shift Details: Work where every moment matters. Every day, almost 30,000 Hartford HealthCare employees come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticuts most comprehensive healthcare network. For more than 118 years, Backus Hospital has been the primary source of healthcare services for much of Eastern Connecticut. We are home to the only trauma center in New London and Windham counties, and are the only area hospital with LIFE STAR helicopter services. We deliver and coordinate a continuum of high-quality healthcare with the goal of improving the health of our communities. JOB SUMMARY Under the supervision of the Administrative Services Manager, the Administrative Associate will provide administrative support to the East Region President and executive team. The ideal candidate will possess exceptional organizational skills, the ability to thrive in a fast-paced environment, meticulous attention to detail and the capability to handle confidential matters with the utmost discretion. Key Areas of Responsibility Maintain executive team calendars, schedule meetings and coordinate appointments, as required by the Hospital President and executive team Assist in the preparation of executive-level meetings, conference room reservations/arrangements, room set up, catering, AV equipment and distribution of supporting material Screen incoming calls to the executive office and direct them to the appropriate department Perform administrative duties, such as ordering supplies, typing, proofreading, filing, formatting basic documents, photocopying, faxing, and scanning Serve as point of contact between the executive office, internal departments and external partners/stakeholders Qualifications High School diploma required; Associate or Bachelor degree preferred. Minimum 2 - 3 years experience in related field and demonstrated proficiency in administrative support practices. Experience as an Administrative Assistant in the healthcare environment preferred. Minimum 2 - 3 years administrative experience working in Microsoft Office platforms with Excel, Word, and PowerPoint Knowledge, Skills and Ability Requirements: Excellent communication and interpersonal skills required Strong collaboration and teamwork demonstrated in sharing knowledge and influencing best practices Able to manage multiple competing priorities within a fast-paced and dynamic environment Demonstrates flexibility and responsiveness in interactions with employees at all levels Highly motivated, self-directed professional style Relevant knowledge in established field through participation in seminars, networking, and awareness of external environment High level of professionalism and discretion in handling confidential information Proficiency in Microsoft Office, PowerPoint, Excel, Outlook and other systems Strong attention to detail and time-management skills We take great care of careers. With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.

Created: 2024-11-08