OCHS - Office Manager

Position Type: Secretarial/Clerical/Office Manager Date Posted: 10/16/2024 Location: Oldham County High School Date Available: 11/04/2024 ADMINISTRATIVE REGULATION OLDHAM COUNTY BOARD OF EDUCATION JOB DESCRIPTION: OFFICE MANAGER 1102AR MINIMUM QUALIFICATIONS: 1. High school graduate, with some college or business college background. 2. Previous secretarial or administrative assistant experience. 3. Word processing and computer skills experience are necessary. 4. Understanding of the responsibilities assigned to all school staff. 5. Public relations skills. REPORTS TO: Principal SUPERVISES: Receptionist/Secretary, Bookkeeper, Guidance Secretary and Attendance Clerk JOB GOAL: To manager the school office on a day-to-day basis; establish and maintain a friendly, business-like atmosphere; coordinate all school activities involving staff, parents, students, visitors; and carry out special assignments as designated by the Principal, Associate Principal and Assistant Principals. Supervises office clerical staff. PERFORMANCE RESPONSIBILITIES: 1. Assures the efficient running of the office through: a) greeting visitors courteously by determining their needs and direct or escort to the proper person b) respond to routine telephone inquiries and request for information and call are routed to appropriate staff c) assures the general office and reception area are maintained in an attractive manner 2. Provides administrative assistant services and maintains files for the Principal, Assistant Principal and Athletic Director as needed 3. Gather and distribute information/data to and from Central Office personnel, school administrators, faculty and staff, parents and students including but not limited to: a) Transportation forms/field trips, athletic events/updated student information b) Sick cards/non-sick leave forms c) First report of injury d) Substitute teacher reports e) Background checks for volunteers f) SBDM g) Time clock h) Coordinate orientation/registration of new students and parents i) Coordinate new student/parent orientation and registration/changes to Infinite Campus/enrollment cards j) Master activity schedule k) Coordinate building use for PTA groups, rental groups, scouts, staff and communicate that information to Plant Operator l) Attendance-work with Director of Pupil Personnel, administrative staff, and teacher to see that attendance records are complete and accurate, census is current and parent contact is made when students are absent. m) Coordinate preparation of Parent/Student Handbook and Teacher Handbook n) Maintain school calendar of events 4. Perform necessary medical-related services for students who have been determined by their physician to need such services, upon written delegation of the responsibilities and proper training by the District Nurse. 5. Perform other such duties as may be assigned by the Principal TERMS OF EMPLOYMENT: Compensation will be determined based on 260 contract days on the board approved 109 salary schedule. This position requires an 8-hour workday. Adopted Oldham County Board of Education August 1, 1984 Revised: July 9, 2003, October 30, 2014, August 17, 1998, December 10, 2013, June 3, 2016, July 1, 2021

Created: 2024-11-07