Facilities Coordinator

The Facilities Coordinator will provide support to the Director of Facilities Services with operational activities in office maintenance and operations, security, accounting, vendor relationship, furniture and equipment. Heavy emphasis placed on electronic and face to face communication with a deep customer service focus. Timely reply and correspondence using a variety of methods and tools. As part of your success, the facility coordinator should exhibit moderate to high experience in facility and office management and the ability to liaise effectively with employees, Building management and vendors. Be efficient in the Microsoft Suite of products with the ability to learn new software quickly and efficiently. Facility Coordinator Responsibilities: Coordinating office and equipment maintenance schedules. Processing facilities related invoicing. Assist in preparing for emergencies by creating office evacuation and other action plans. Create and supervise Access Badges and system including testing building and office security systems and promoting safety within the office. Evaluate equipment and supply needs, kitchen appliances, office equipment and supplies, and climate control. Be responsible for onsite and offsite storage needs. Collaborating closely with vendors and suppliers. Reporting to the Director of Facilities Services on a regular basis. Documenting processes and keeping maintenance records. Assist in monitoring budget spending. Assist in event/meeting/catering set up and clean up. Other duties as assigned. Special tasks and projects as directed by Facility Manager Facilities Coordinator Requirements: Bachelor's or associate degree in project management, or similar. A completed course in facilities management or IFMA Certification will be advantageous. A minimum of 2-3 years of experience in facility coordination, project management, or customer service role. Proficiency in Facilities Management (FM) software, like Symmetry, Catalyst and Adobe. Familiarity with building and systems maintenance. Moderate knowledge of maintenance planning and schedules. Ability to respond to building and equipment emergencies. In-depth knowledge of building safety regulations and security protocols. Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express. Excellent organizational and communication skills. Ability to lift up to 50lbsks.

Created: 2024-11-07