Senior Executive Assistant

Must be LOCAL to St. Louis MissouriHybrid schedule: Requires IN-OFFICE work TuesdayWednesdayThursdayWork from home is allowed Monday and Friday. This is a long-term CONTRACT position Depending on experience, this position pays up to $85,000 annually + 23 days PTO, Health, Dental, Health Savings Account, 401K, etc. As the Senior Executive Administrative Assistant, you will maintain the Executive's schedule, including day-to-day and long-term management of meetings, projects, and priorities.Responsibilities:Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines Ensure Executives are prepared for upcoming appointments by gathering materials necessary for each meeting Conduct, compile, and present research on potential funders, partners and other topics You'll work with staff to collect and assemble information for presentations, projects and strategic planning Serve as the first point of contact for a wide variety of high-level relationships between Executives and external contacts Facilitate, build and monitor relationships including tracking contacts in database and managing follow-up Handle phone, email and postal mail inquiries and respond appropriately Draft and edit correspondence, articles, reports and presentations; transcribe meeting notes Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines Take on tasks to support the work of programs and operations and overall mission Work as a member of the team, willingly providing back"up support for co"workers when appropriate and actively supporting group goalsRequirementsEducation:4 year Degree (required)5 or more years experience working in a large, corporate, professional settingMinimum of 2 years experience working as as Assistant to Executive level (C-Level, Director-level, etc.) handling schedules, managing meetings, etc. Proven organization and time management skills to complete a high volume of varied responsibilities in a fast-paced setting with excellent attention to detailExperience working in Philanthropy, Charity, Fundraising Organizationenvironment a plus

Created: 2024-11-06