Conference Center Coordinator

Our client, a prestigious law firm based in Midtown, Manhattan is seeking a Conference Center Coordinator. This position will oversee the operations and appearance of the conference center.*Job ResponsibilitiesOrganize and supervise the scheduling and coordination of meetings and events help at the firm, ensuring that everything is organized and ready before meetings and events are cleaned up afterwardsOversee the physical appearance and function of the Conference Center, coordinating with the relevant operations team as needed, including:Office services to ensure conference rooms are neat, well stocked with supplies, and prepared for meetingsCatering services to ensure catering requests are timely set up and clearedInformation services to troubleshoot technologyMaintain consistent lines of communication between Office Services, Catering Services, and Information ServicesAssist with zoom set upServe as the point of contact for all visitors, Conference Center users, and client requests. Including greeting guests, assisting with light photocopying, printing, and sendingreceiving courier packages, coordinating car service requests, and troubleshooting any concerns or requestsReserves conference rooms and spaces, and coordinates all associated services and needs (e.g., foodbeverage, audiovisual, facilities, signage, materials)Directs clients to conference roomsResolves booking conflicts in a timely and accurate fashionAnswers telephones, takes messages with accuracy and handles or refers questions and requestsUnderstands the firm's emergency procedures and is prepared to carry out designated tasks in the event of a fire or other emergencyMaintains the attractive, neat appearance of the reception areaPerforms other duties and special projects as requestedExperience and Qualifications1+ year of relevant reception andor conference center experience in a law firmBook meeting with the Conference Scheduler App RendevousMicrosoft Outlook, ZoomA flexible problem solver, self-directed, customer service oriented, and collaborativeStrong written and verbal communication skills with all staff levels and backgroundsOrganized and detail orientedStrong time management skillsAbility to self-motivate, motivate others, be resilient, and a strong team playerHigh touch approach, customer service focusedStrong interpersonal skills with polite, positive manner and ability to interact effectively with a broad range of peopleMaintain high level of professionalism and competence when dealing with clients***Pay Range: $70,000 to $80,000 based on experience.Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Created: 2024-11-06