Administrative Assistant - Solutions Department

About the Company DEX has been a leading global provider of supply chain solutions since 1980. DEX manufactures, distributes, and repairs electronic parts and assemblies for its customers. DEX has deep capabilities in servicing clients during manufacturing shortages, when components are unavailable in the global marketplace, and even when small quantities are available. While we specialize in hard-to-find parts, we source, manufacture, and repair an extensive range of parts across multiple verticals.About the Role The ideal candidate must be energetic, organized, passionate, creative, resourceful, and a good communicator. This is a full-time exempt position, Monday thru Friday (7am-4pm). This is an onsite position from our Camarillo, CA office.Responsibilities Provide administrative support to executives, Camarillo Division and Camarillo Division Management TeamFacilitate communication between executives and staff membersCreate daily, weekly, and monthly reports summarizing key metrics, project statuses, and other relevant data.Follow up on action items and ensure timely completionTrack progress on ongoing projects and report updates to executivesManage information flows in a timely and accurate mannerManage executives' calendars and set up meetingsConduct research and gather information to support executive decision-makingFormat information for internal and external communication - memos, emails, presentations, reportsTake minutes during meetings and distribute them to relevant personnelFile correspondence and other records to be saved and on record using our CRM, DSSProvide backup to the receptionist for daily breaks and lunchOversee office supplies and inventory, ensuring necessary resources are availableProtect confidentiality of DEX and handle sensitive information with discretion and confidentialityPerform other related duties as assigned or requestedData exchange reserves the right to change or revise job duties as the need arisesWill adhere to DEX's quality system policies, applicable standards, and quality manual as dictated Qualifications Bachelor's degree required.Required Skills Positive attitude with a drive to succeed!Independent work ethic and self-starter mentality.Tremendous business presentation skills.Ability to interface with different members of DEX, up to the executive level3 years or more of administrative experienceAbove average experience with excelPay range and compensation package Multiple option health insurance Medical, Dental and Vision. Company paid disability. Employee Assistance Program. Generous Paid Time Off with accrual roll-over.Equal Opportunity Statement DEX is an equal opportunity employer. We are committed to providing a workplace that promotes diversity, equity, and inclusion. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, or any other protected characteristics in accordance with applicable federal, state, and local laws.

Created: 2024-11-06