Executive Administrative Assistant

This position provides executive administrative support to a former CEO of a Fortune 500 company, serving as the primary point of contact for internal and external issues pertaining to business and personal matters.Job ResponsibilitiesProvides complete administrative support to the executive by: scheduling meetings and managing busy calendar; keeping the executive informed about internal and external commitments and responsibilities; anticipating and preparing needed information and materials in advance of meetings; maintaining contact lists; planning domestic and international travel.Places, answers and responds to phone calls, communicates messages and information.Prints, prioritizes and responds to numerous emails.Prioritizes conflicting needs and daily workload; handles concerns proactively in a timely manner; and follows through on projects to successful completion, often with deadline pressure.Provides advanced level of editing and proofreading for the executive, including meeting remarks, staff emails, etc. Composes and prepares correspondence for the executive's signature.Supports the executive's external activities with events and various organizations.Schedules dinner reservations, medical, dental, exercise, and other personal appointments.Plans personal travel including domestic and international plane and train reservations, hotel reservations, ground transportation, etc.Manages checking account balances and deposits, reconciles and pays various bills and taxes by check or wire transfer.

Created: 2024-11-06