Corporate Paralegal

Title: Corporate Paralegal Location: White Plains, NY Under the direction of the Compliance Manager, the Paralegal will independently manage multiple tasks relating to record management, project tracking, budgeting, invoice management, and administrative support. The Paralegal will support members of the Legal and Compliance teams with various projects and strategic initiatives, working with both internal and external partners on legal, compliance, and related matters. The Paralegal will develop, implement, and maintain appropriate processes and protocols to support compliance, tracking, and reporting requirements. They will work with minimal supervision and be responsible for making a range of decisions, escalating to the manager when appropriate, and updating the manager on a regular basis. Job Duties: Compliance Management Support and Reporting: Actively supporting compliance management efforts by developing and maintaining department guidelines, protocols and processes, including managing systems used to monitor progress and the timely implementation of Legal and Compliance projects Drafting and maintaining Standard Operating Procedures (SOPs), manuals, and other written guidance for internal associates and external partners to support compliance management responsibilities Researching and tracking regulatory developments to update Compliance policies and procedures Reviewing and interpreting legislative bulletins and comparing legislative requirements to current work processes to determine if changes are needed to processes, systems, or forms in order to maintain compliance requirements Identifying, recording, investigating, and escalating alleged non-compliance with laws, regulations, and company policies for appropriate handling Working collaboratively with business units and/or other internal and external stakeholders as needed in connection with assigned duties Participating in the Company Compliance Action Team to help implement compliance requirements Participating in the evaluation of overall process effectiveness, identifying areas for process improvements Leading effort and working with internal Subject Matter Experts to review and revise compliance training in accordance with requirements and company guidelines Working closely with Training and Organizational Development to ensure that required compliance training is completed Staying current on department functions, systems, and procedures, understanding how processes and systems interact and affect other areas of the company Working independently, making daily decisions for the department relating to processes and procedures Records Management and Reporting: Supporting records management, including tracking, organizing, and filing contracts, legal documents, presentations, and correspondence, including overseeing the effective use of Legal Tracker for legal, compliance, and general records management Maintaining an inventory of legal and compliance SOPs, tracking review due dates, and coordinating reviews of SOPs with management Assisting with corporate transactions (e.g. contract review, due diligence management, document reviews) Developing and distributing new and enhanced reporting for litigation and other legal-related matters Collecting, preparing, and reviewing documents and other information related to business transactions, litigation, or other requests, and tracking matters to completion Recommending and implementing enhancements and process improvements based on assessment of available regulatory and compliance systems and processes Budgeting and Invoice Management: Regularly reviewing department budgets and reports to identify concerns or issues with established budget levels, escalating as appropriate to management and stakeholders Effectively using electronic systems for legal expense management (e.g. customizing systems, setting-up and maintaining matters, processing legal invoices for payment, performing budget tracking and reporting) Collaborating with Legal and Compliance teams, Finance, and other business partners to ensure accurate budgeting and invoice management Ensuring all payments are approved and paid timely, researching and resolving any billing issues or payment matters, as needed Administrative Support: Scheduling meetings, facilitating discussions, documenting project plans and requirements, and keeping projects on track through completion Preparing PowerPoint presentations and other periodic reports, as needed Assisting with the communication and tracking of compliance updates to external partners (e.g. MGUs and TPAs) Creating and distributing customized reports using various electronic systems (e.g. RegEd CODE tasks related to assigning and closing records) Effectively managing sensitive issues and maintaining confidentiality Recommending and implementing enhancements and process improvements based on assessment of available regulatory and compliance systems and processes Performing other duties, as assigned, while complying with all policies and standards Job Qualifications: Demonstrated experience identifying, defining, and resolving problems, including collecting and interpreting data to establish facts, draw valid conclusions, and provide effective resolutions, required Demonstrated experience working as part of a team developing cooperation and collaborative work efforts toward solutions that benefit all parties involved, required Demonstrated experience applying sound decision-making when dealing with multiple alternatives and choices, required Experience with legal research engines (e.g. Westlaw), required Ability to learn and use electronic compliance programs (e.g., RegEd (Code), Thomson Reuters Legal Tracker), required Demonstrated knowledge of the insurance industry, business units, and regulatory requirements Proven excellence with Microsoft Office, especially Word, Excel and PowerPoint Proven research, problem-solving, and analytical skills, including experience using various websites and reference manuals/tools Demonstrated effective verbal and written communication skills, with the ability to convey information to internal and external customers in a clear, accurate, focused, and concise manner, conforming to proper rules of punctuation, grammar, diction, and style Demonstrated ability to document procedures and activities in a manner that is understandable to others and prepared using a prescribed format Demonstrated high level of attention to detail and excellent organizational skills Proven experience leading projects, with the ability to manage multiple priorities simultaneously Demonstrated ability to take decisive action Bachelor's Degree in a relevant field OR Paralegal Certification in corporate and/or transactional matters #ALINE11

Created: 2024-11-05