Administrative Assistant

Overview: Colliers Engineering & Design is seeking an Administrative Assistant to work in our Mt. Laurel, NJ office. The Administrative Assistant will work with our Civil/Site Division and will also assist with permitting. Responsibilities: Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers. Coordinate and organize meetings and manage calendars. Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management. Prepare updates to Client Database. Assist assigned Managers with project status updates. Communication with agencies, government offices, and client representatives to advance projects. Prepare application paperwork and submit application packages to various agencies, boards and committees with jurisdiction over project work. Make deliveries as needed. Work with Managers to maintain and update project trackers. Download and organize client project files. Upload deliverables to client websites and databases. Prepare application paperwork and submit application packages to various agencies, boards and committees. Obtain property owners list, rules and regulations from various agencies, along with requesting any current site plan/subdivision applications and checklists. Request and obtain serviceability letters from the utility companies. Complete Load Data Applications along with engineer for connection and load approval. Maintain record of pending or completed permits and approvals in Permit Tracking Database and provide regular updates to clients. Constant coordination with all agency reviewers to assure application completeness and timely reviews. Qualifications: Proficiency in MS Office 2010 required. Ability to multi-task and work effectively within a team. Professionalism and effective communication skills a must. Prior experience working in a Land Surveying office and/or civil engineering office, a plus. Must be able to work in a high-paced environment. What We Offer: At Colliers Engineering & Design, our people are our most important resource. Thats why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities. This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week. We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Womens Organization and ongoing philanthropic opportunities. Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

Created: 2024-11-05