Senior Business Analyst-Asset Transition Office

Description Salary range is $65k to $150k, with a midpoint of $105k. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market. Sound Transit also offers a competitive benefits package with a wide range of offerings, including: Health Benefits: We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner. Long-Term Disability and Life Insurance. Employee Assistance Program. Retirement Plans: 401a - 10% of employee contribution with a 12% match by Sound Transit; 457b - up to IRS maximum (employee only contribution). Paid Time Off: Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year. Parental Leave: 12 weeks of parental leave for new parents. Pet Insurance. ORCA Card: All full-time employees will receive an ORCA card at no cost. Tuition Reimbursement: Sound Transit will pay up to $5,000 annually for approved tuition expenses. Inclusive Reproductive Health Support Services. Compensation Practices: We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you'll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues. GENERAL PURPOSE: Under general direction, the Asset Transition Office (ATO) Senior Business Analyst coordinates and administers ATO division budget, contracts, and initiatives, performs business and process improvement analysis, supports the division reporting function, and implementation of the division's business and organizational plans, processes, and methods. The ATO Senior Business Analyst performs the full range of analytical, research, and problem solving duties and participates in the development, implementation, and administration of assigned initiatives for the Asset Transition Office; assists with allocating department budget resources in line with department goals and objectives; compiles ATO Dashboard and other predictive reporting; coordinates logistics for training and events; provides input and guidance into developing processes, policies, and procedures for department functions; and performs projects as assigned by the Executive Director - Asset Transition office and Director - Transition to Operations. ESSENTIAL FUNCTIONS: The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Leads annual budget process for the division; puts together year-end forecast and upcoming year budget for each business unit including expense and project budgets. Completes regular reviews of division budget and spending with ATO management and Agency Oversight Chief of Staff office. Acts as Asset Transition Spend Control Lead for the division; be the expert on Enterprise1 (JD Edwards) operation, handle requests for help making changes to POs, approval routes, requisitions, etc. Develops and coordinates division initiatives and projects; takes assignments from original concept through final implementation. Manages the procurement process for division creating working files including staff reports, requisitions, change orders, and processing invoices. Creates and publishes monthly and quarterly Asset Transition Office reports. Monitors and reports ATO sponsored training participation to the ATO management and staff. Develops and maintains effective systems to manage ATO records, communications, and efficient intradepartmental collaboration and coordination (e.g., Microsoft Teams, SharePoint, HUB, shared drives, etc.). Oversees a variety of reports related to projects and department metrics; works with management staff to ensure reports and presentations are completed according to Agency standards and in a timely manner; coordinates directly with Executive Director - ATO and Director-Transition to Operations and department management to review and finalize materials. Collaborates with the Executive Director - ATO and Director-Transition to Operations to coordinate allocation of department resources, and implementation of plans and programs in-line with division goals and objectives and agency values; assists with special projects; interfaces with division and agencywide staff to ensure effective communications of division goals and objectives; and facilitates implementation of division goals. Works with ATO management and staff to formulate, implement, and sustain effective programs, procedures, and process improvements. Works to research processes and create efficiencies and better reporting of division information, data, and metrics through existing and new division reporting mechanisms to a variety of audiences. Prepares, analyzes, and reports ATO dashboards and predictive talent analytics. Support as needed to the ATO management with division, vendor contracts, procurement processes, staff retreats, and other functions critical to ATO. Manages and leads projects in assigned area of responsibility; develops and manages project specific scopes, schedules, and budgets; interfaces and works cooperatively with other agency departments to support agencywide programs. Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency. Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit's Equity & Inclusion Policy. It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees. It is the responsibility of all employees to integrate sustainability into everyday business practices. Other duties as assigned. MINIMUM QUALIFICATIONS: Education and Experience: Bachelor's degree in Business Administration, Finance, or closely field. Four years experience in performing project management, analytical duties and/or experience providing high level project/program support to executive level staff; Or an equivalent combination of education and experience. Required Knowledge and Skills: General principles, practices, and procedures of the Asset Transition division. Project and contract management principles and practices. Methods and techniques of data collection, research, and report preparation. Principles and applications of critical thinking and analysis. Principles and practices of budget preparation and administration. Principles and practices of record keeping and records management. Pertinent federal, state, and local laws, codes, and regulations. Principles of business letter writing and report preparation. English usage, spelling, grammar, and punctuation. Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. Proficiency utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports. Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups, and the general public. Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and management. Participating in the management of assigned projects or project areas. Using technical concepts and general project management tools and techniques to effectively coordinate a project and solve complex problems in creative and effective ways. Collecting, evaluating, and interpreting information and data from multiple sources. Conducting research and analysis and providing appropriate recommendations based on findings. Participating in the development and administration of policies and procedures. Preparing clear and concise analytical, administrative, and financial reports. Interpreting technical information for a variety of audiences. Assisting with budget preparation and administration. Coordinating projects with multiple tasks and re-prioritizing as needed. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, agency staff, or other agencies on sensitive issues in area of responsibility. Responding to inquiries and in effective oral and written communication. Working cooperatively with other departments, agency officials, and outside agencies. Physical Demands / Work Environment: Work is performed in a hybrid office environment. The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Created: 2024-11-05