Procurement and Travel Manager

Job Details Job Location Yakima - West - Yakima, WA Position Type Full Time Salary Range $87,500.00 - $97,500.00 Salary/year Travel Percentage None Description You can do the work you love, be your authentic self, and make an impact in the lives of thousands. We believe in a culture rooted in community, collaboration, and growth. As an agency we are inspired by our Mission of bringing hope to life, especially those most in need. Wage: $87,500 - $97,500 Benefit * Medical/Dental * FSA * 403(b) Retirement * Additional Voluntary Benefits * Paid Holidays * Vacation/Sick Leave * Education Assistance Program * Employee Assistance Program * Longevity awards Position Summary: The Procurement & Travel Manager is responsible for managing the sourcing, negotiating, and documenting purchases for supplies, equipment, construction, services and shall supervise staff within the department. Ensures compliance with the regulations applicable to procurement in 2 CFR (Code of Federal Regulations) part 200 - Uniform Guidance and agency business policies and procedures. This position also oversees fleet management and staff travel. Responsibilities: Procurement Develop and implement policies, procedures, and workflow for procurement within the agency, ensuring alignment with the Catholic Charities mission, values, goals, objectives and compliance with the regulations applicable to procurement in 2 CFR (Code of Federal Regulations) part 200- Uniform Guidance. Perform or oversee the following: Determine the appropriate method of procurement based upon the items or services to be acquired and then ensure all required processes are followed Research and identify new contractors (assess supplier risks) to source for products and services Perform vendor credit checks for new vendors and obtain W-9 forms Validate Agencies compliance with Federal do not use vendors Maintain a schedule of property, tenant and equipment leases and monitor termination and renewal dates and procedures Draft Solicitation notices and Request for Proposal Documents to solicit contractors for large projects as needed. Serve as a member of the Project Committee as required per Procurement Policy. Assist with large project implementations as needed. Status meetings, invoicing, etc. Create and maintain an organized and accurate pricing database Maintain procurement records such as pricing, delivery, product quality and/or performance, warranties and inventories Maintain and update vendor contract documents (Outlaw management system) as needed Ensure contract close-outs, extensions and/or renewals Oversee Procurement/Travel staff Serve as administrator for the AVID Procurement system Provide training to program level staff involved in the procurement process Monitor departmental compliance with the established procurement procedures Coordinate with the Accounts Payable department on vendor inventories, statement reconciliation, and price variances Travel Train staff and monitor staff adherence to agency travel policies and procedures Train and oversee travel assigned specialists on agency travel policies and procedures and back up as needed Review travel expense vouchers following staff overnight travel to ensure proper documentation, coding and authorizations Ensure all out of state travel is pre-authorized on the "Out of State Travel Authorization" form prior to booking Monitor changes in Federal mileage reimbursement rates and notify agency staff of changes Fleet Management In coordination with the CFO purchase vehicles to expand and/or enhance the fleet Manage or oversee: Scheduling regular maintenance on all vehicles Ordering urgent or emerg

Created: 2024-11-05