Administrative Associate II

Salary: $31,200.00 - $47,903.00 Annually Location : Wake County, NC Job Type: Permanent Full-Time Job Number: Department: Dept of Administration Division: Administration Opening Date: 10/31/2024 Closing Date: 11/14/2024 5:00 PM Eastern Job Class Title: Administrative Associate II Position Number: Salary Grade: NC02 Recruitment Range: 31,200-41,034 Description of Work MAX SALARY FOR THIS POSITION IS $41,034 Administrative Associate II NC Department of Administration State Construction Office Recruitment Range: $31,200-41,034 NC02 This position is located at: 301 North Wilmington Street, Suite 450 Raleigh, NC Employment Incentives with NC State Government We value our employees and offer a variety of competitive and family-friendly benefits including: 12 annual paid holidays Health Insurance and Supplemental Benefits including Dental and Vision. NC State Retirement Plan Click more about employee perks and benefits at . Contact NCDOA and follow us on social media at . Find tips on How to Apply and learn more about our agency here : Come Join Our Team The North Carolina Department of Administration is seeking applicants for an Administrative Associate II position (Working Title: Administrative Associate) for our State Construction Division. The State Construction Office is responsible for the administration of planning, design, and construction of all state facilities, including the university and community college systems. This division also provides the architectural and engineering services necessary to carry out the Capital Improvement Program for all state institutions and agencies. The primary purpose of this position is to provide administrative support to ensure that day-to-day operations run smoothly, according to the operational goals of the Division, as well as the Department. This position supports all sections of the State Construction Office. This includes, but is not limited to: Responsible for greeting visitors and callers in a courteous and professional manner at the front desk of the reception area. This includes contact with state agencies, contractors, engineers and architects in the construction industry, legislators, heads of departments of state government and the public, including news media. Responsible for screening calls to determine the appropriate staff person, or outside entity, to handle incoming calls. Maintains a call log that includes names, telephone numbers and type of information caller needed. Opens, date stamps and distributes mail to the appropriate sections and staff. Maintains log of FedEx and UPS mail. Serves as a liaison between public and private organizations regarding construction administration, customer support, and project review assignments. Responsible for preparing reports using Microsoft Office (Word, Excel, outlook and Power Point). This position will require an individual who has well-developed interpersonal, communication, organizational, mathematical, typing and computer skills. The position is located in Raleigh, NC (Wake County). The employee must be able to independently organize and execute the requested assignment. Division/ Department Overview The Department of Administration serves as the business manager for North Carolina state government and provides leadership to state government agencies for the effective, efficient, economical and equitable delivery of services to the public. The department also provides assistance and services to several advocacy programs that serve diverse segments of the state's population that have traditionally been underserved. The agency's mission directs departmental efforts to: acquire, develop and maintain properties and facilities; create and operate an efficient system to purchase and dispose of goods and services to meet the needs of government agencies; provide excellent operational services to state employees; achieve fair and equitable opportunities and representation for various segments of the population that have special needs; and to provide administrative support to independent state government agencies. Knowledge, Skills and Abilities / Competencies QUALIFIED APPLICANTS MUST SUBMIT AN APPLICATION THAT CLEARLY REFLECTS WORK EXPERIENCE THAT DEMONSTRATES ALL OF THE FOLLOWING: NOTE: "See Resume" is not acceptable to show work history. Knowledge of administrative and clerical procedures, systems such as word processing, and managing files and records (hard and soft copy) Computers - strong computer skills. Effective communication (written and verbal) as appropriate for the needs of the audience. Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate. Oral Expression - The ability to communicate information and ideas in speaking so others will understand. Proficiency in Microsoft Office programs (Word, Excel, Outlook and PowerPoint). NECESSARY REQUIREMENTS: Valid NC Driver's License with acceptable driving record. Out of State Applicants must have valid Driver's License or acquire NC Driver's License within 60-days of hire. Candidate must present proof of a valid NC Driver's License and proof of an acceptable driving record. Minimum Education and Experience Requirements Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details. High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience. Supplemental and Contact Information PLEASE SUBMIT YOUR APPLICATION ON-LINE USING THIS WEBSITE All applicants must complete and submit a state application for employment using the new NEOGOV Online Job Application System () for the State of North Carolina. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resumes on application form) WILL NOT be used for screening for qualifying credit. Please make sure you complete the application in full. "See Resume" or "See Attachment" will NOT be accepted. Other attachments (except a DD-214 copy) will also be accepted, but not used in screening for qualifying credit. Applicants are required to scan and attach a copy of their DD-214 (Form 4) or discharge orders if they wish to obtain veterans preference. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status". It is not necessary to contact the Human Resources Office to check the status of an application. If you are having technical issues submitting your application, please call the NeoGov Help Line at . If there are any questions about this posting, other than your application status , please contact the DOA Human Resources Office. CONTACT INFORMATION NC Department of Administration Human Resources Management Office Attn: Human Resources Specialist 325 N Salisbury Street Raleigh, NC Phone: NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments: Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 hours work/week for participation. 01 Which of the following administrative and clerical procedures do you have experience with? Check all that apply. Must show all related experience on your application to receive credit. Records and reports management Word processing Filing hard and soft copy correspondence Archiving documents for records retention None of the above 02 Which of the following skills do you possess? Check all that apply. Must show all related experience on your application to receive credit. Analytical skills Multi-task skills Interpersonal skills Communication skills Organization skills Customer service skills None of the above 03 Which of the following databases are you familiar with? Check all that apply. Must show all related experience on your application to receive credit. InterSCOPE IPS IBIS BlueBeam HUBSCO Vendor-Link None of the above 04 Which of the following Microsoft applications are you proficient with? Check all that apply. Must show all related experience on your application to receive credit. Microsoft Word Microsoft Excel Microsoft Outlook Microsoft PowerPoint None of the above 05 Do you acknowledge that this position requires heavy lifting of up to 50 lbs.? Yes No 06 To receive credit for the supplemental questions you have answered here, you must provide supporting documentation and/ or information related to that question within the body of the application to support your answer. It is critical in our screening and salary determination process that applications contain comprehensive candidate information. Have you provided written information to these appropriate areas to include the following: education, work experience, certificates and licenses, and documented competencies as they relate to the position you are applying for? Yes No Required Question

Created: 2024-11-05