Office Manager

Position Details Position Information Posting date: 09/30/2024 Closing date: Open Until Filled: Yes Position Number: Position Title: Office Manager Department this Position Reports to: Native American Program Hiring Range Minimum: $48,300 Hiring Range Maximum: $60,400 Union Type: Not a Union Position SEIU Level: Not an SEIU Position FLSA Status: Exempt Employment Category: Regular Full Time Scheduled Months per Year: 12 Scheduled Hours per Week: 40 Schedule: This role offers one remote day a week. Location of Position: Hanover, NH Collis 303C Remote Work Eligibility?: Onsite only Is this a term position?: No If yes, length of term in months.: NA Is this a grant funded position?: No Position Purpose: Dartmouth believes that a 21st century liberal arts education integrates respect for, and understanding of, the unique and essential benefits of living, learning, and engaging in an inclusive global community. The Native American Program ( NAP ) supports the well-being and success of Indigenous students at Dartmouth. The NAP's core work includes: advising and engagement, leadership and community development; education and training; and, advocacy. Under the direct supervision of the Director, the Office Manager provides comprehensive, high-level support for the Native American Program by providing support and assistance to the Director and the entire office staff; overseeing the day-to-day operations of the office and prioritizing and adjusting workload to ensure efficient, and timely accomplishment of administrative and logistical support functions. Description: Join the Native American Program at Dartmouth as our Office Manager ! This full-time, onsite position supports the program by overseeing daily operations, managing administrative functions, and assisting the Director and staff. If you have a passion for supporting Native and Indigenous students and want to be part of a team dedicated to fostering inclusiveness and community apply today! Required Qualifications - Education and Yrs Exp: Associates or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities: • Five years of administrative experience in roles with increasing levels of autonomy and responsibility. • In-depth knowledge of office management practices and procedures. • Excellent interpersonal and communication skills. • Must have excellent organizational and project management skills as well as the ability to multitask. • Demonstrated skill in problem-solving, decision-making, and troubleshooting. • Strong organizational skills and ability to respond appropriately to pressures, deadlines and frequent changes in priorities and schedules • Ability to handle highly sensitive information and maintain confidentiality. • Adept at working with a highly diverse community. • Proficiency in Microsoft Office and knowledge of computer databases and electronic communications software; ability and initiative to learn new systems and programs. • Knowledge of budget management/accounting/statistics procedures and practices. Preferred Qualifications: • Background and demonstrated familiarity with Native American and Indigenous communities and issues concerning Native Americans and Indigenous peoples in higher education. • Demonstrated experience in project and event management. • Experience working in Student Affairs. Department Contact for Recruitment Inquiries: Adria Brown Department Contact Phone Number: Department Contact for Cover Letter and Title: Adria Brown Department Contact's Phone Number: Equal Opportunity Employer: Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged. Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?: Not an essential function Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. Additional Instructions: Quick Link: Key Accountabilities Description: Office Management • Plans, manages, and coordinates all administrative functions for the Director and the Native American Program. • Establishes deadlines, determines priorities and coordinates and adjusts workload. • Anticipates and recognizes problems and/or issues and brings them to the attention of the appropriate staff member. • Develops, implements, and modifies office systems and administrative policies and procedures. • Oversees and coordinates the details of the daily appointment/schedule calendar for the Department and the Director to ensure the most efficient use of their time. • Oversees the maintenance, modifications, and improvements to office facilities, resources, and supplies in conjunction with relevant campus departments. • Coordinates the use of NAP -managed facilities by students and other campus constituents. • Supports the office's mission to foster inclusiveness and to serving the needs of Native and Indigenous students. Percentage Of Time: 40% Description: Personnel Administration • Hires, supervises, trains, and evaluates performance of student administrative office staff. • Ensures adequate department administrative support staffing. • Provides logistical support and oversight for Native American Program staff recruitment, including advertising, correspondence with candidates and coordinating search committees. • Trains NAP staff in systems, policies, or procedures where needed. • Records and tracks vacation and personal time for all members of the staff. • May coordinate personnel actions, e.g. student payroll authorizations and timesheets, or accident reports for all NAP staff. Percentage Of Time: 20% Description: Budget and Administration • Uses resources effectively and seeks ways to continually improve and enhance the work of NAP . • Participates in development of annual budget; researches historical and other data and estimates costs of expenses. • Administers the approved budget; monitors and approves expenditures, reconciles budget reports, projects budget shortfalls/excess, and re-allocates funds. • Develops systems to track spending and resolution of budget discrepancies. • Oversees all purchasing for the office. • Provides financial updates regularly to the Director and reports as needed. Percentage Of Time: 20% Description: Communication • Serves as a primary contact representing NAP to the Dartmouth community and beyond. • Screens visitors and callers and decides appropriate action based on priorities, commitments, and interests of • Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others. • Coordinates print, electronic, and web communication, promotion and publicity for the Office. • Interprets, applies and conveys office, department, and College policies and procedures on behalf of NAP . Percentage Of Time: 10% Description: Information/Records Management • Organizes and manages print and digital records, correspondence and other files in the Department/Office. • Coordinates collection of annual statistical information and consolidates data. • Screens and reviews incoming correspondence and e-mail for prioritization and forwards to appropriate individuals for action. • Works with IT staff and the Helpdesk to troubleshoot various issues. Percentage Of Time: 5% Description: Project/Event Coordination • Plans, coordinates and oversees programmatic logistics and event management as requested by the Director. • Coordinates all travel and conference arrangements for NAP staff. • Coordinates, attends and participates in various meetings/committees as requested by the Director. • Records minutes of staff meetings. • Plans, coordinates and oversees NAP activities (i.e. staff retreats) including those with related departments. • Evaluates project effectiveness and recommends changes to policies and procedures. Percentage Of Time: 5% - Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Performs other duties as assigned.

Created: 2024-11-05